Are you planning to move from Pohoda to ABRA Flexi? We offer several migration options. They differ in how much historical data is transferred, whether the data is accounting data, and how much work they require from both our side and yours. This article gives an overview of each option, along with its limitations and procedure.

Before you start

Migration is performed on the first day of a new period, whether that is an accounting period or a month.
Before you start, you need to define the scope of the migration: which modules to transfer and for which period.
Keep the original system with its data available in read-only mode for later verification and to complete the closing entries and VAT return for the last period.
You can also migrate data using Excel yourself. We provide import guides, but you first need to adjust the data to match the Flexi format and columns.

For a detailed step-by-step migration procedure in general, see the article Migrating data from another system to ABRA Flexi.

Why migration is never 1:1

Pohoda and ABRA Flexi are two different systems with different data structures and data formats. As a result, some data cannot be transferred at all, and other data can be transferred only with modifications, for example:

Links between documents - for example, the link between an invoice and its payment, advance payment, credit note, or order.
Exporting a module to Excel from Pohoda includes only document headers and totals - the export does not contain document items.
Exporting the general ledger from Pohoda to Excel includes postings by item. However, each document item is split into two rows, one for the tax base and one for VAT. ABRA Flexi needs both on a single row, so the export has to be adjusted before import, ideally on your side.
Exporting to XML from modules includes document items, but instead of the debit and credit accounts (MD and Dal), it lists only the name of the posting template, so the resulting migration is non-accounting.

💡 You can adjust the general ledger export to the format required by ABRA Flexi yourself, or we can prepare it for you as part of a service - in the latter case, however, close cooperation is needed to ensure that the resulting data matches reality.

Previous accounting periods are entered into ABRA Flexi as closing balances.

Overview of options

You can find more information about the individual options below the table.

Option	What it transfers	Accounting history	Who performs it
1. Balances + unmatched documents	Opening balances as of the last day of the period + documents not matched with the bank	❌	Flexi service / Self-service
2. Migrator (XML)	Selected modules (list below)	❌	Flexi service
3. Excel import	Modules within the scope of what can be imported into Flexi	Depends on scope	Flexi service / self-service
4. XML + Excel combination	By agreement	Depends on scope	Flexi service
5. XML conversion using Flexi2XML	According to your transformation	Depends on scope	Self-service (programmer)
6. ISDOC	Invoices with items, smaller volumes	❌	Self-service in the application
7. Partner solutions	According to the partner's offer	Depends on the partner	Partner

1) Balances and unmatched documents

This is the fastest option. Account balances as of the last day of the period are transferred to ABRA Flexi using an internal document, and along with them, documents that are not yet matched with the bank are migrated according to the other migration options. You then complete their posting yourself.

⚠️ You will not have accounting history in ABRA Flexi. Older documents will remain only in Pohoda.

2) Migrator from ABRA Software (XML)

The data transferred by the migrator is NON-ACCOUNTING.

Your cooperation

data exported from Pohoda from specific modules in XML format,
a backup of the company in ABRA Flexi into which the migration should be performed.

Effort and price

We estimate the effort based on the exported files and the scope of the migration. It usually takes a few hours, charged at the standard hourly rate for a service intervention from the price list.

Which modules the migrator includes

Address book: basic details of entities, contact persons, bank accounts, relationship type
Warehouses: kinds, names, types
Inventory (in ABRA Flexi, Price list and Stock cards): code, name, sales and purchase price, sets and kits, bill of materials
Stock status: inventory quantity
Issued and received invoices: type, number, dates, supplier or customer, amount due, document items
Payments of issued and received invoices
Cash register: movement type, number, dates, partner, amount, description, items

Modules that the migration tool does not include can be transferred using Excel instead of the migrator, to the extent that the import allows.

💡 We are preparing a new migration tool with extended capabilities.

Invoice payments

The payment method cannot be determined from the Pohoda XML export.

You have two options:

transfer invoices with payments, which are recorded in a newly created cash register POKLADNA-MIGRACE (MIGRATION CASH REGISTER),
instead of using the migrator, download and match bank transactions.

💡 If you are unsure how to post the transferred documents, we offer an individual consultation with our accounting specialist.

3) Excel import

Excel import also transfers modules that the migrator does not include, for example other receivables and payables.

Exporting a module to Excel from Pohoda includes only document headers and totals - the export does not contain document items.
Exporting the general ledger from Pohoda to Excel includes postings by item. However, each document item is split into two rows, one for the tax base and one for VAT. ABRA Flexi needs both on a single row, so the export has to be adjusted before import, ideally on your side.

You can perform the import yourself following our guides, or we can prepare it for you as a custom service. The processing time, and consequently the price, depends on the data provided and your requirements for the migrated data.

💡 The general ledger can contain various posting combinations, for example one tax base with two VAT rates. If you order a migration service from the general ledger, close cooperation is necessary to ensure that the resulting data truly matches.

4) Combination of XML and Excel

The two options can be combined. For example, we transfer code lists, inventory, and the cash register using the migration tool, and the postings from the general ledger using Excel import.

5) Custom XML conversion (Flexi2XML)

If you have a programmer available, they can convert the XML from Pohoda into the ABRA Flexi format using a custom XSLT transformation and the Flexi2XML Converter tool.

⚠️ Neither the Flexi2XML tool nor the creation of XSLT transformations is covered by technical support.

6) ISDOC (smaller number of invoices)

Pohoda can export issued invoices to the ISDOC format, including items but without postings. You can import them into ABRA Flexi via ISDOC e-invoice import or by using the add-on for issued invoices.

💡 ISDOC import of received invoices is included in ABRA Flexi. To import issued invoices, you need a one-time paid add-on and a Premium license.

⚠️ ISDOC import is not intended for bulk migration. It is suitable only for a smaller number of documents, for example if you choose to transfer balances and only a few documents remain for migration.

7) Partner solutions

DYPE: conversion bridge

Transfers company settings (code lists, document series, posting templates, cost centers, projects, price lists), the address book, accounting (opening balances, general ledger, bank, cash register, internal documents), invoicing (invoices, orders, other receivables and payables), and warehouses (inventory, movements, goods receipts, goods issues, transfers). For details and contact information, see the add-on page Data migration from Pohoda.

Dativery

The basic invoice converter is free. For extended options, contact Dativery s.r.o. at hello@dativery.com or +420 377 477 761 (www.dativery.com).

Frequently asked questions

Are links between documents, such as payments for invoices or advance payments, also transferred?
Links between documents cannot be transferred between systems.

Why can't postings be taken over from XML?
The XML from Pohoda contains only the name of the posting template, not the debit and credit accounts (MD and Dal). Postings by item can be transferred only from the general ledger via Excel.

Do I have to adjust the general ledger export myself?
It's up to you. You can make the adjustments yourself, in which case you have full control over the data. Or we can prepare it for you as part of a service, but close cooperation is necessary.

💡 Not sure which option is right for you? Write to us at podporaflexi@abra.eu or use the chat in the bottom right corner, and we will plan the migration with you.

Migrating Data from Pohoda to ABRA Flexi