If the variable symbol on the paying and the payable document match, payments can be matched automatically. Flexi will then evaluate which documents belong together and pair them accordingly.
To start automatic matching, go to the Bank menu and click the Bank Statements button, then select the Automatically match payments option.
A window will then appear where you can select how documents will be matched:
In the first field, Match by, you can select from the following options:
amount - the system will match all payments where the amount matches, regardless of other variables
variable symbol - the system will match all payments where the variable symbol matches, regardless of other variables
variable symbol and amount - the system will match all payments where both the amount and the variable symbol match
variable symbol, amount, and account number - the system will match all payments where the variable symbol, amount, and account number all match
In the Period field, you can select the time period for which you want to match payments. It is important to note that matching an invoice from a previous period may cause that accounting period to be reopened, and it will be necessary to re-run the initialization of the subsequent accounting period.
If you selected the third or fourth option in the "Match by" table, you can enter a tolerated difference amount in the Ignore difference field. For example, if a bank document is for 100 CZK and the invoice is for 99 CZK, and the ignored difference is set to 1 CZK, the documents will still be matched.
In the Post difference field, you can then specify what should happen with that difference. If this option is left unchecked, the documents will be matched but the invoice will only be partially settled. If this option is checked, an internal document will be created for the 1 CZK difference and the invoice will be fully settled.
If you check the Match selected only option, you must select the documents you want to match before running the automatic matching by checking the checkbox on the left side of each document:
If the Match selected only option is not chosen, the system will search all payments within the given accounting period and match them together.
Once matching is complete, the system will confirm successful matching and display the number of matched documents:
