The chart of accounts is used to create analytical accounts only (synthetic accounts are defined by law). The standard chart of accounts is fixed and is loaded according to the organization type, which means it differs for businesses and for government-funded organizations. You can find the chart of accounts in Settings › Records › Accounting › Chart of Accounts.

The list displays all accounts that have been created. By default, a set of basic accounts is already created, and you can edit or delete them. To create a new account, click the New button in the top right corner. When you hover over a row, icons appear: click the pencil to open the account detail, where you can add further information about the account; the other icons are used to copy the account and for other actions. To delete selected accounts, click the trash can icon below the list.

When you select a value in the Synthetic account field, the Account (analytical account; the value can be overwritten), Name, Account type, and Account kind fields are filled in automatically.

Analytical accounts must always be based on the synthetic accounts in the standard chart of accounts defined by legislation. It is therefore not possible for a balance sheet account to be created as a profit and loss account, an asset account as a liability account, and so on. The Account type and Account kind fields are therefore grayed out and cannot be edited.

Synthetic account - select a synthetic account from the standard chart of accounts (for example, for the cash desk it is 211)

Account - enter the analytical part of the account (no account can be created twice)

Name - choose any account name that has not been used yet

Account type - filled in automatically based on the account characteristics in the standard chart of accounts

Account kind - filled in automatically based on the account characteristics in the standard chart of accounts

Tax - the value of this field is relevant for the profit and loss account type. By selecting this field, you define whether the balance on this account is included in tax-deductible expenses and revenues or not. When preparing your tax return, you can then easily select the accounts that are not tax-deductible based on this value.

Balance - select whether this account should be included in the balance calculation

Currency - this value is not filled in automatically, which means the account is kept in the currency of the country you set when you created your company. If you select a different currency from the currency list for the account, the account will be displayed in both currencies in reports.

For instructions on how to check and complete your chart of accounts when switching to ABRA Flexi, see the guide Checking and completing the chart of accounts.