The price list is used to record price list items, both stock and non-stock items (e.g., services). The price list simplifies the invoicing process, as you simply select an item from the price list and all details about that item are automatically populated in the invoice.

A new price list item is created in the usual way using the New button:

This opens the price list card, where you fill in the details of the price list item. In the top-right corner, you can use the Form variants field to choose between the full form or a simplified form with basic fields only. The example below uses the full form, which includes all available fields:

In the header, fill in the Name and Code/abbreviation. You are free to name the item as you wish, but each code must be unique.

Stock type: indicates the nature of the goods, which determines how the system handles the item further.

Price type and VAT rate: select whether the stated price is exclusive or inclusive of VAT, and enter the rate. The tax base or total price will be calculated accordingly. (This total cannot be rounded — if you want the total amount to be a whole number, for example, you must select the price type inclusive of VAT.)

Selling price: enter the price of the item based on your selection in the previous fields.

EAN: used for barcode scanner input.

PLU code: an additional product identifier used in information systems, at point of sale, or for stock and inventory purposes.

Description: an optional field where you can enter any information about the item.

Unit of measure (UoM) and decimal places: the unit of measure and the number of decimal places for rounding. If none of the available units of measure suits your needs, you can add a new one in the Units of Measure menu.

Minimum margin: enter the minimum margin percentage you require for the product. (For example, if you enter 10%, the purchase price is CZK 100, and you want to sell it for CZK 105, you will be notified that the margin is below the required level.) — The Individual minimum margin checkbox must be selected.

Warehouse location: select the warehouses where the item may be stored. To select a warehouse location, you must first check the Stock item checkbox.

Attachment: you can attach any document or, for example, a product image in the attachment panel on the right:

On the Specifications tab, you can add details about the manufacturer or warranty — these fields are optional. In the Classification field, you can enter any information, such as a detailed warehouse location:

If you want to track serial numbers, check the Track serial numbers checkbox. If these numbers must be unique, also check the Unique serial numbers checkbox. To track batches or expiration dates, check the Track batches and/or Track expiration date checkboxes, along with the shelf life after expiration.

Sell in UoM multiples: enter the number of multiples if you do not sell items individually but, for example, by the pallet.

Below this, you can fill in packaging details. Each packaging option can have its own code or name. In the Packaging – UoM quantity field, enter how many units of the product are in one package, and in the EAN field you can enter the barcode as a number.

Do not group into PO: if you do not want items to be grouped in the issued purchase order for the supplier, check this box.

Units:

UoM no. 2: UoM2/UoM1:

UoM no. 3: UoM3/UoM1:

Here you can enter an additional informational value. For example, you may have the unit of measure set to "piece" on the "Details" tab, but the item is a small material and you know that 200 pieces weigh 1 kg. In that case, you can set UoM no. 2 to kg, and in the adjacent UoM2/UoM1 field enter the conversion coefficient as a ratio of UoM2/UoM1, i.e. 1/200 = 0.005, meaning one piece weighs 0.005 kg. You can then easily calculate the number of pieces when selling by weight, e.g. 0.33 kg.

These are again optional fields. You can enter a description in other languages or add any notes.

This tab is used when Flexi is connected to an e-shop.

Here you can enter a product description, keywords for search, technical specifications, and a delivery time along with its unit of measure.

The Export to e-shop checkbox is used to specify which items should be pushed to the e-shop (if the integration bridge is configured to do so) and which should not.

On this tab, you simply check whether this price list item should be included in Intrastat reporting or not. If you enable Intrastat tracking, additional fields become available:

Country: select the country of origin of the goods.

Statistical value coefficient: used to calculate the statistical value.

Nomenclature: use the drop-down list to select customs code entries — this opens the Nomenclature Codes menu.

Goods type tracking code: used to enter a supplementary goods code (statistical indicator) and must be filled in manually according to the currently valid Customs Administration code list.

UoM coefficient: conversion coefficient for the unit of measure.

Price levels allow you to offer discounts to selected groups of customers and products. They are applied when issuing sales documents for goods from stock, both for invoiced and cash sales.

Use the Add another or Remove button to add or remove "price levels".

This tab displays individual prices for a specific company or group of companies, which you can define on the Individual Prices tab.

Here you can use the New button to fill in supplier details. In the Company field, select a supplier from the address book. If this is a primary supplier, check the Primary checkbox. You can also enter the purchase price and currency in which you purchase the goods, as well as additional details such as stock level, the goods/material code under which the supplier records the item, the delivery time and its unit of measure, and optionally a note.

If customers have individual prices, you can use the New button here to enter prices for individual customers or their groups. When creating an invoice, the price will be filled in automatically from this tab; alternatively, you can enter it manually directly on the invoice.

In the record type field, select whether the price applies to all companies, a specific company, or a price list group. You then select the company or group in the Company field. Enter the price in the Selling price field and specify the currency in which you sell the goods to the customer in the Currency field. You can also specify a particular Cost center, restrict the validity period of the price, enter the goods/material code as recorded by the customer, or add any note.
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This tab is used to configure the price list items that make up a bundle or kit. It is useful when combining two or more price list items into a single invoiced item — for example, if you have two separate price list items (e.g., a notebook and covers) and need to invoice them together as a single item (notebook with covers).

Click the New button to open the detail form, where you can select a price list item that is part of the bundle and enter the quantity of that item included.

This tab allows you to record fees associated with specific goods, such as recycling fees for manufactured items. When the relevant goods are sold, the fee item is automatically added to the document.

The fee must first be created in the price list as a standalone item with the stock type set to Fee. You then simply select the fee from the price list, enter the quantity, and choose the fee type — you can select whether it is a general fee (e.g., shipping) or a recycling fee for manufacturing (in which case the Track recycling fees checkbox must be enabled on the invoice document type).

This tab allows you to link other price list items from different suppliers that are similar to the current item. These items can then be offered as alternatives once the original item is sold out.

Click the New button to select a similar item from the price list.

If you are subject to the Packaging Act 477/2001 Coll., please pay attention to completing this tab. Click the Add button and fill in the record details.
Note: the EKO-KOM packaging production report can be found in the wizard via the EKO-KOM menu under Goods – EKO-KOM Packaging Production Report.

Name – any name for the packaging.

Packaging type – select the packaging type:

Origin type – whether the packaging was manufactured or purchased in the Czech Republic, or imported into the Czech Republic from another country.

Usage type – whether the packaging is single-use or reusable.

Material – the material from which the packaging is made.

Weight and weight UoM – the weight of the packaging and its unit of measure.

This tab lists other price list items that are related to the current price list item. These can be selected from the Goods – Price List menu; for example, a cable that belongs with a computer.

Accessories for a price list item are added in the usual way using the New button, then selecting the Accessory from the price list.

Attributes are most commonly used in e-shop scenarios — for example, if you are selling workwear, attributes might include sizes (S, M, L, XL, XXL, XXXL), colors, materials, etc.

Click the New button and select an already created attribute type from the Attribute Types list, or create a new type using the Add new button and fill in the attribute type details.

Then simply set the specific attribute:

If you check the Track serial numbers flag on the Specifications tab, this tab will display the serial numbers of items currently in stock.

Note: serial numbers must be registered before you begin working with the price list item!

Serial numbers in this menu are displayed for reference only. You can add serial numbers on a goods receipt or a received invoice in the Serial numbers field.

This tab displays a list of reservations for the selected item.

Reservations can be created in several ways:

Reservations are always reflected retroactively on the item card, on the customer card, and in the central reservation register available as a standalone option in the Goods module.