In addition to liabilities arising from standard business transactions, other liabilities may also occur — the so-called "other liabilities" — for example, obligations to the state, social and health insurance, lease installments, and others. This module is used to record liabilities that do not arise from invoicing. These typically include liabilities related to payroll, the tax authority (VAT payments, income tax advances), late payment interest, and so on.
Navigate to the Accounting – Other Liabilities module and click the New button in the top right corner. A new form for creating an Other Liability (OL) will open with several pre-filled fields — Liability Type, Issued, Tax Date, Due Date, and so on.
The "Liability Type" field is used to distinguish document types based on the nature of the liability. The application comes with several preset liability types related to payroll. If needed, you can create a custom type — for example, for settlements with the tax authority.
After selecting Add New, a new window will open where you can fill in the following fields — Name, Abbreviation, attach a document series, payment method, and so on.
In the additional options, you can select the cost center, currency, VAT country, the Credit account for Other Liabilities, the Debit posting rule, the VAT control statement line, and so on. Once finished, confirm the newly created type by clicking Save.
The document type has been created and we can now proceed with processing an Other Liability — for example, one related to the tax authority.
Add the company from the company address book.
Add the line items of the other liability and, if needed, attach any electronic files.
By clicking "More Options", you can add a price summary, contact person, and a note to the document.
Once the document is saved, you will be redirected to the Other Liabilities overview. For additional save options, click the arrow next to the main button — here you can choose between Save, Save and New, and Save and Copy.
Additional functions — such as document links — are available via the three-dot icon.
