Payment Methods
General information about code lists can be found in the Setting Up Basic Parameters chapter, section Code Lists.
Payment methods are a very simple code list that you only need to fill in if you use the "Point of Sale" add-on module and want to offer payment options other than cash. You can access this code list from the "Tools" menu under "Code Lists -> Payment Methods".
The code list comes with two preset payment methods — "Cash" and "Card" — and any additional entries are left to the user to define.
The toolbar at the top of the table contains a number of buttons whose functions are described in the "Program Controls" chapter.
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Main Panel
Click the "New" button or press the keyboard shortcut Alt+N to open the form for a new record.
The toolbar at the top of the form contains a number of buttons whose functions are described in the "Program Controls" chapter.
Code: Required field, may contain up to 20 characters. The value must be unique across all records. The code (also referred to as a shortcode) is an abbreviated representation of the record. By typing the code, you can select a specific record without having to search through hundreds of entries. We recommend choosing a code that reflects the record name (and conversely, a name from which the code can be easily guessed). Codes are displayed in individual rows of list views, so it is advisable to keep them short.
Name: Required field, may contain up to 255 characters. Generally represents the record in list views, printed reports, and selection lists, so it should identify the record in a unique and descriptive way. If you configured foreign languages during initial setup, clicking the button
allows you to fill in the "Name" field in the selected foreign languages. These language variants of the name are printed on documents when foreign-language printing is used. Clicking the button
closes the fields for names in foreign languages.
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"Payment" Tab
Payment method: Select one of the options from the fixed "Payment Method" code list, which cannot be modified by the user:
bank transfer
cash
postal order
cash on delivery
payment card
offset
other method
cheque
voucher
The available options change depending on the selected method.
Currency: The "Currency" field is only filled in when the payment method is "cash". This allows you to set up cash payments in different currencies. In all other cases, the field is not accessible.
Exchange rate: This field is only displayed when the payment method is set to "cash" and you select a different currency. For now, the exchange rate must be entered manually here. It cannot be changed during payment at the point of sale.
Return limit: This field is only displayed when the payment method is set to "voucher". This option can be used, for example, for payments with meal vouchers. Here you can set the maximum permitted return amount.
If you set the limit to, for example, CZK 5, the system will not allow more than CZK 5 to be returned when paying with meal vouchers.
If you leave the limit set to CZK 0.00, the system will not allow any change to be given for meal vouchers.
If you want to allow any amount to be returned for meal vouchers, enter, for example, CZK 999 or an amount equal to the maximum value of a meal voucher.
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"Texts" Tab
The "Texts" tab is present in all code lists and all list views. It contains two fields where you can enter information according to your own needs. Completing these fields is not mandatory.
Description: You can provide a more detailed description here.
Note: The note is used to alert users to any special characteristics of the record or anything other users should be aware of when working with the record.
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"Administration" Tab
The "Administration" tab contains information about the validity period and visibility of the given record in the code list (or list view). The validity of a record is defined by a range of calendar years. Within the specified range the record is active; outside of it, the record is inactive and will not appear in the code list at all. By restricting validity, you ensure that users are not slowed down by having to scroll through obsolete records during routine use of the code list.
Because validity is based on calendar years, it does not correspond to fiscal accounting periods.
Valid from: The calendar year from which the record becomes valid.
Valid to: The calendar year in which the record's validity ends.
If you require unlimited validity for a record, leave the default value "0" in the Valid from field and "9999" in the Valid to field. The record will then be usable in all calendar years and will appear in the list for every calendar year.
If you set both the Valid from and Valid to fields to "2016", the record will only be available for use in the year 2016 — that is, it will only be visible in the list during that year (see accounting period in the sidebar navigation header).
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"Posting" Tab
This tab is not available for the "Cash" payment method. In all other cases, it allows you to configure which receivable types will be created when posting sales receipts.
Clicking the "Add" button displays a dialog that allows you to quickly post sales receipts.
Document type: Using the
button, you select from the available receivable types the type you want to use for the given payment method. When posting sales receipts, a receivable of the type configured here will be created automatically.
Point of sale: If you have multiple points of sale, you can select here which register the given payment method applies to.