The payment method can be found on virtually any document. It defines how the respective document will be paid, or what payment is expected.

The field in the relevant documents is always labeled "Payment Method". In the screenshot below, you can see it on an issued invoice.

For issued invoices, we will show you further in this guide how to work with the payment method at the invoice level. First, however, let's look at how to correctly configure a payment method.

Payment Method Settings

Payment methods can be easily found using the search, in company settings, or in the complete agenda overview under the "Settings" section.

The payment method codebook already contains default values when a company is first created in Flexi. It includes the most commonly used methods.

The data displayed in the agenda can be customized freely — via filtering and column settings.

The codebook also allows you to create new payment methods or edit existing ones. If a payment method that meets your needs is missing from the codebook, or if an existing one has incorrect settings, you can easily take the necessary steps.

Let's take a look at one of the default payment methods — "Cash". After opening the form, you can customize it using its settings.

Name: The name of the payment method. Foreign language translations can be added (using the "+" button).
Code: A unique identifier for the payment method.
Payment Method: An internal codebook of payment methods. Defines which standard payment method this one is based on. Particularly useful when creating custom payment methods.
Offer on invoices: Keep this active if the payment method should be available on issued and received invoices.
Offer at cash register: Keep this active if the payment method should be available at the cash register.
Offer at POS: Keep this active if the payment method should be available at the point of sale.
Description: An optional text description of the payment method.
Validity: If the payment method should not be offered from/until a certain period, its validity can be set. More information can be found in our documentation.
Rounding:

Using Payment Methods in Documents

Let's return to the issued invoice mentioned above. In general, the payment method can be filled in manually on a document, or it can be populated automatically from the document type. This is useful when the majority of invoices of that type are paid using a single payment method.

As an example, we will add the previously edited "Cash" payment method to the invoice.

After adding the payment method, the rounding configured on the payment method was applied. For cash payment, rounding to the nearest whole unit was applied. Rounding set on the payment method takes precedence over rounding set in the document type.

Beyond rounding settings, the payment method also serves an informational purpose — particularly for the customer (in the context of sales documents such as an issued invoice).