List of Cash Registers

Money – Cash Register List
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This is a list of cash registers used by your company. Cash registers can be maintained in different currencies. The cash register list is used when issuing cash documents.

You can access the list in the "Money" module under the "Cash Register List" option.

The toolbar at the top of the table contains a number of buttons whose functions are described in the dedicated chapter "Program Controls".

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Main Panel
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Click the "New" button or use the keyboard shortcut Alt+N to open the form for a new record.

The toolbar at the top of the form contains a number of buttons whose functions are described in the dedicated chapter "Program Controls".

Code

Required field, can contain up to 20 characters. The value must be unique across all records.

This code will be used in the drop-down selector when creating a document. We recommend choosing a code that is as descriptive as possible to make it easier to distinguish the resulting documents in the list, so you do not have to guess what the code means.

Name

Required field, can contain up to 255 characters.

This generally represents the record in overviews, print reports, and selection lists, so it should identify the record in a unique and descriptive way.

If you configured foreign languages during initial setup, clicking the plus button allows you to fill in the "Name" field in the selected foreign languages. These language variants of the name are printed on documents when using foreign-language printing. Click the minus button to close the foreign-language name fields.

Series for receipts, for payments

Enter manually or use the drop-down arrow to select a document series from the document series list. If you have document series already defined for cash document types, it is not necessary to fill them in here.

The form is divided into several tabs for clarity:

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Tab "Accounting"
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The fields in the "Accounting" tab are optional, but configuring them will simplify the posting of cash documents.

Cash register account

Enter manually or use the magnifier to select from the chart of accounts. The account will be automatically populated in cash documents in the Cash register account field on the "Accounting and VAT Line" tab. This simplifies the posting process.

Cost center

Enter manually or use the drop-down arrow to select from the cost center list. The cost center will be automatically populated in cash documents on the "Document Specification" tab.

Currency

Enter manually or use the drop-down arrow to select from the currency list. When issuing a cash document, the correct tab will be automatically set based on the currency configured here. If you select CZK: Czech Koruna, the "CZK" tab will be activated for entry. If you select a foreign currency, the "Currency" tab with the specified currency will be activated for entry.

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Tab "Texts"
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This tab is present in all code lists and registers. It contains two optional fields.

Description

You can enter a more detailed description.

Note

Any additional information.

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Tab "Selection Keys"
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You can attach labels to a specific company, for example "Non-payer" (for companies that do not pay). Using companies tagged in this way, you can easily find all non-paying companies.
Clicking the Attach button displays a table for selecting labels. From the left-hand Available labels table, use the arrow to move the labels you want to assign to the given record into the right-hand Selected labels table, then confirm your selection by clicking the button.
If you need to add a label that is not yet in the left-hand Available labels table, use the button. This opens the labels code list (menu Tools – Code Lists – Labels), where you can add the required label.

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Tab "Administration"
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The "Administration" tab contains information about the validity period and visibility of the given record in the code list (register). The validity of a record is defined by a range of calendar years. Within the specified range the record is active; outside of it the record is inactive and will not appear in the code list at all. By restricting validity, you ensure that users are not slowed down by scrolling through obsolete records during routine use of the code list.

Because validity is tied to calendar years, it does not correspond to fiscal accounting periods.

Valid from

The calendar year from which the record becomes valid.

Valid to

The calendar year in which the record's validity ends.

If you want the record to have unlimited validity, do not change the default value "0" in the Valid from field and "9999" in the Valid to field. The record will then be usable in all calendar years and will appear in the list in every calendar year.

If you set both the Valid from and Valid to fields to "2016", the record will only be usable in 2016, meaning it will only be visible in the list during that year (see accounting period in the sidebar navigation header).

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Related
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