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Sales Cycle - Purchase Invoice and Goods Receipt, Sales Invoice and Goods Issue, Payments

Practical demonstration of creating a received invoice and goods receipt, an issued invoice and delivery note, and the subsequent payment of both invoices in the web interface

Written by Zuzana Sýkorová

7. Goods Receipt and Purchase Invoice

The order is complete and the supplier sends you the goods and an invoice. From the issued purchase order, you can create a received invoice:

Once the invoice is created, a goods receipt will be generated automatically (provided you selected the document type in step 6. Purchase Order):

And the status of the purchase order will change to done:

At this point, you have sufficient stock of the requested goods and can proceed to complete the sales side.
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8. Sales Invoice and Stock Issue

Go back to the received order, where you again have multiple options for creating follow-up documents (Create invoice, sales receipt, stock issue, or advance payment). In this example, I will demonstrate creating a Sales Invoice and a Stock Issue.

Click the three dots (more options) next to the created order and select Create invoice.

The web interface will take you to the selection of the invoice type and the fulfilled quantity of ordered items.

Once the sales invoice is created, a Stock Issue document will be generated automatically (provided you pre-configured the document type in the received order):

And the received order will now be recorded as done:

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9. Settling Documents

Upload your bank statement and you are ready (example below: payment of both invoices).

Click the three dots again (more options) and select the option to settle the document:

The web interface will display a table of unpaid documents where you can select the relevant invoice:

Click Settle and the document will be matched:

Repeat the same process for the second transaction and the business cycle will be complete.

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