In this example, we will show you how to set up the Meal Allowance in Flexi.
Company Settings
Company module -> Settings -> Modules -> Employees -> Document Types -> Meal Allowance - internal document types up to the limit/above the limit - set where this operation will be posted (if you want a special internal document type solely for the meal allowance, you must first create it in Internal Document Types).
Recurring Payroll Item
Employees -> HR Records -> Recurring Payroll Items - here, click the "New" button to add a new payroll item, use the magnifying glass to select the preconfigured meal allowance, and fill in the date and whether you want the meal allowance to be calculated.
The value in the Percentage/Constant field represents the monetary meal contribution per day (Meal Allowance).
Payroll Update
After entering the meal allowance in HR Records, you can proceed to Payroll Update and calculate payroll for the given month. After opening the employee and their payroll, you will find the meal allowance on the Basic Salary tab:
The meal allowance entitlement is reduced for days of absence.
Minimum duration (3 hours): If an employee works less than 3 hours (for example, they take part of the day as absence), the entitlement to the meal allowance for that day is forfeited.
The meal allowance consists of the following components
Meal allowance up to the limit - tax-exempt (the amount is updated every year)
Meal allowance above the limit - the amount above the limit is included in the base for calculating health insurance, social security contributions, and tax.
Payslip
On the payslip, the meal allowance is shown under "Other reimbursements" and "Total non-taxable amount":
Internal Document
After reviewing the payroll, generate the liabilities and internal documents.
The meal allowance is posted to internal documents according to the Company Settings (step 1):
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