This chapter briefly outlines what needs to be done to close an accounting period and create a new one.
Creating a new accounting period
A new accounting period can be created in the menu Settings - Records - Code lists - Accounting - Accounting periods:
Here, click the New button:
Fill in the details such as the Abbreviation and the period Valid from date and Valid to date, as well as the Year code for the series.
After filling in all the details, click the Save button.
Performing the closing of the previous accounting period
We now have the next year created and can close the current accounting period. Compared to the desktop application, the advantage here is that you do not need to switch to the previous accounting period — simply navigate to the Period Initialization menu:
Select the accounting period you wish to close and click the Next button:
This works the same way as in the desktop application. You can leave the closing accounts as preconfigured, or you can create different analytical accounts for the closing entries in the chart of accounts.
Revalue unpaid documents
If you check this option, issued and received invoices, other receivables, and other payables will be revalued using the exchange rate as of 31 December, and an internal document will be created for this revaluation under Accounting - Internal Documents.
Revalue bank accounts and cash registers
If you check this option, bank accounts and cash registers will be revalued, and an internal document will be created for this revaluation under Accounting - Internal Documents.
Perform inventory transfer
If you want to initialize opening inventory balances in the new accounting period, check this option. The system will make the following parameters available for the initialization.
Skip cards with zero balance
Cards with a zero balance in both unit quantity and amount (CZK) will not be transferred.
Number of days without movement for exclusion
This option is related to the previous parameter. It sets the minimum "age" of unused cards. This prevents a situation where a goods/material card is "emptied" a week before the period is closed and the system would then not carry it forward for future use.
Remove unused old cards in the new accounting period
This option allows you to remove cards in the new accounting period that were transferred there by mistake. An example would be transferring the entire inventory without excluding old dormant items, and needing to correct the error.
Document type for generating lease installment liabilities
Here you set the document type for lease installments if you are using the Leasing module.
Once all the required fields have been filled in, you can click the Next button.
Flexi will then notify you that the initialization has been completed:
Checking opening balances in the new accounting period
If you want to verify that the opening balances as of January 1 of the new year match the balances as of December 31 of the previous period, use the option in the "Accounting" module -> "Accounting outputs" -> "Account balances".
Here, select the accounting period in question (in our case, the year 2025):
Once the table view of account balances is displayed, select the "Opening account balances – control print" option from the print menu.
Posting to both years simultaneously
Unlike the desktop application, there is no need to switch between individual years, as mentioned above. You can post to both accounting periods at the same time — simply enter the correct dates.