If you are dealing with a situation where an employee has an irregular employment contract and you are unsure how to process holiday compensation or holiday pay, this guide should help you.
Setting up the holiday calculation
In the HR module, on the employee card under the Employment Contract tab, you can configure whether the public holiday should be paid out based on the employment law average: in the Contract tab
If you check this option, the employee must have an employment law average entered. If the employee is new or did not have a calculated salary in the previous quarter — for example, due to maternity leave — this average must also be entered on the employment contract under the Start tab:
Paying out a shift worked on a public holiday
If the employee worked on a public holiday, enter this shift in the HR module under the Shifts tab:
Entering a public holiday supplement
If the employee worked on a public holiday, fill in the shift as described above and also enter a public holiday supplement via the Employees - Salary Updates menu. Here, click the New button and select Public Holiday Supplement:
Enter the number of hours here, and if you want the supplement to be calculated automatically, do not check the Custom amount change field:
Then save, trigger a salary recalculation, and the supplement will be calculated automatically.
Paying out holiday compensation
If you want to pay holiday compensation to an irregular employee for a public holiday on which they did not work, enter the shift in the same way as described above, but you will need to make a few changes in the salary update. Flexi is not yet able to automatically calculate holiday compensation for irregular contracts, so it must be entered manually under the Basic Salary tab in the Holiday Compensation line (this line will only appear if the employee has a shift entered on a public holiday):
Check the custom time and amount change option and enter the number of hours (if you do not check the custom amount change, the calculation will disappear after recalculation!). If the employee has a calculated or manually entered employment law average, the compensation will be calculated automatically. Save the record and then reduce the hours in the Working Time Fund line and also in the Working Time Fund tab (or simply enter the number of hours already reduced by the public holiday, if you do not normally use Shifts).
Again, check the custom time and amount change option and deduct the hours for the public holiday. The hourly wage will then be recalculated automatically.
Then trigger a salary recalculation and you are done.
