If one employee has employment relationships split across multiple payroll departments, extra care must be taken when preparing the JMHZ report. From a submission rules perspective, it is recommended to keep all employment relationships of a single employee under one payroll department.
Recommended setup
From the JMHZ perspective, it is recommended that one employee has all their employment relationships under one payroll department. The main reason is the aggregated employee data that is reported in the return as a whole for the employee, not separately per payroll department.
If you are able to adjust the setup, use this approach.
When does the problem occur
The problem arises when one employee is managed under multiple payroll departments and a separate JMHZ source document is generated for each of them.
In such a case, you need to pay particular attention to:
correct identification of the primary employment record (PPV)
correct completion of the employee summary layer
alignment of attributes for fulfilling the mandatory employment quota for persons with disabilities (OZP)
⚠️ Currently, Flexi does not fully handle this scenario automatically. The recommended procedure therefore involves manually editing the generated XML.
Attributes that need to be addressed
Multiple payroll departments are reflected in practice primarily in fields related to attributes for fulfilling the mandatory employment quota for persons with disabilities (OZP).
These attributes are:
Attribute | Name | Note |
10038 | Average annual recalculated number of employees | should be the aggregate across all payroll departments |
10039 | Average annual recalculated number of employees who are persons with disabilities (OZP) | should be the sum across all payroll departments |
10452 | Share of persons with disabilities in the total number of employees | calculated as the ratio of 10039 to 10038 |
In addition, the following attribute also needs to be checked:
Attribute | Name | Note |
10495 | Primary PPV | the value A may appear only once across all payroll departments |
Recommended procedure in Flexi
1. If possible, keep the employee under one payroll department
This is the recommended and preferred state. In this case, you only need to address the attributes described in step 3.
2. If that is not possible, edit the XML in the Viewer
If the employee must be managed under multiple payroll departments, proceed as follows:
Generate the XML for the individual payroll departments in the standard way.
Open the XML in the JMHZ Viewer.
Check attribute 10495.
Ensure that the value A appears only once across all payroll departments.
Adjust the employee summary layer accordingly — it should appear only on the primary employment relationship and contain the totals across all employment relationships.
In all generated XML files, update attributes 10038, 10039, and 10452 so that they reflect the aggregate totals for the employee.
3. Align the values of attributes 10038, 10039, and 10452
All XML files should contain the same value for these attributes:
10038 = aggregate average annual recalculated number of employees
10039 = sum of the average annual recalculated number of employees who are persons with disabilities (OZP) across all payroll departments
10452 = ratio of 10039 / 10038
Enter the value of attribute 10452 as:
a decimal number
a maximum of 5 digits in total
of which no more than 2 digits after the decimal point
⚠️ If you leave these values different across the individual XML files, the aggregated employee data may not comply with the JMHZ submission rules.
What currently needs to be edited manually
Manual intervention is currently required in particular for:
attribute 10495 on the primary PPV
the employee summary layer
attributes 10038, 10039, and 10452 in the individual XML files
✅ If these values are aligned and the primary PPV is marked only once, the output complies with the recommended procedure for submitting the JMHZ report.
Planned update
An update to the Viewer to support merging of multiple payroll departments has been submitted for development. In the meantime, please follow the manual procedure described above.