This article walks you through everything you need to configure before starting the monthly payroll processing for your employees:

Insurance

Tax

Document types

Meal vouchers

Contributions

Employment contract

Due dates

Other

Frequently asked questions

To access company settings, navigate to Company - Settings. For payroll purposes, you will be working with the tabs under Modules - Employees.

The Insurance tab is used to pre-configure the generation of liabilities for social and health insurance and to set up their accounting.

Default document types for posting insurance entries after liability generation are pre-configured here. You can review the accounting setup by clicking the magnifying glass icon. This takes you to the document type or posting rule details, where you can modify existing entries or create new ones:

In the "Address and bank details" field, you must enter the relevant District Social Security Administration (OSSZ), for which a bank account must be set up in the address book. To access the address book, click the magnifying glass button in the Address and bank details row:

On the Tax tab, you must enter the relevant tax office in the Address field. Tax offices are pre-loaded in the application, but their bank account details are missing from the address book.

To set up the bank account, navigate to the address book by clicking the magnifying glass button in the Address field, find the relevant tax office, and click Edit. Then fill in the accounts for withholding tax, advance tax, and, if applicable, resident tax in the Bank details field.

After setting up the bank accounts, save your changes. To make the new bank details available for selection in the Bank details field for each tax type, you must exit the company settings. In the dialog box that appears, select "Edit existing company settings," then re-enter the company settings. You will then be able to select the accounts from the drop-down list.

The Document Types tab allows you to pre-configure which types of liabilities and internal documents will be generated when you automatically generate liabilities from the Payroll Update menu. The document types shown in the screenshot are pre-configured by default, including their accounting setup. You can review how individual documents are posted by clicking the magnifying glass button next to each type and then clicking Edit, which takes you to the Document Types menu.

On the Accounting tab, you can see the credit account. To pre-configure the debit account, right-click the posting rule and select Open (you can also access this menu via Accounting - Posting Rules).

You can then review the debit-side accounting entries and modify them if needed.

In the company settings, the Meal Vouchers tab allows you to configure document types and accounting:

Here you can set the document type for meal vouchers. Once this document type is configured, a document showing the total value of meal vouchers will be generated after liability generation, with the amount split between the employee and employer contributions.

In the company settings, the Contributions tab allows you to configure document types and accounting for pension savings and life insurance contributions:

On the Employment Contract tab, you can pre-configure working hours for all employees. These settings can also be configured individually for each employee in the HR menu, and any employee-level settings will always take precedence over the company-level settings.

Here you can define how many hours and days per week employees typically work, their start time, and the type of weekly working schedule they follow.

The Calculate public holiday compensation from the average option determines how public holidays are paid out to employees. If this checkbox is selected, public holidays will be calculated based on the employee's statutory average earnings. If left unchecked, public holidays will be included in the standard monthly salary.

The last two fields related to sick pay are no longer in use, as employees are no longer required to bring a sick note to their employer. You can leave these fields at their default settings (as shown in the screenshot).

On the Due Dates tab, you can pre-configure the payment periods for individual liabilities that will be automatically generated in the Payroll Update menu.

On the Other tab, the first 4 fields are no longer in use. However, you must set the per-mille rate for calculating statutory liability insurance.

If you want to protect payslips with a password, you must check this option. The password for individual employees can then be set in the HR menu.

The last field allows you to set the compensation percentage for short-time work (Kurzarbeit). For more information on this topic, click here.

1) I need to set different document types for generating liabilities for different employees, but the company settings only allow me to configure a single document type.

The document type for generating liabilities for cash-on-delivery payments, allowances, tax, and similar items can be configured either at the company level, at the employee group level via Employees - Employee Groups, or on an individual employee in the HR menu. When settings differ across these levels, the individual employee setting always takes precedence, followed by the employee group setting, and finally the company-level setting.