Examples of foreign currency matching in Flexi
Outgoing invoice in foreign currency 100 € (exchange rate 27.43 CZK/€), payment in CZK 2,700.00 = 100 € (bank exchange rate 27.00 CZK/€)
VF1-0035/14 = 100 € = 2,743.00 CZK
B+0015/14 = 2,700.00 CZK, full payment 100 € (bank exchange rate 27.00 CZK/€)
- Services - Create payment link - select the invoice - confirm with the Select button - a message will appear: "The paying document is set to CZK currency. Do you want to change it to the currency of the document being paid, EUR?"
- enter YES
- in the dialog box - "Enter the exchange rate to be used on the paying document" - enter the exchange rate = 27.00 according to the rate used by the bank - press OK
- in the dialog box "The amount in (€) is not filled in on the paying document. Please enter the amount in €." - the invoice amount of 100 € will be displayed and you can match the documents by clicking the Link button.
An exchange rate loss of 43.00 CZK will be generated, the invoice will be fully paid, the bank entry will be updated with the € currency and the entered exchange rate = 27.00. Bank totals: account in CZK = 2,700.00 + additionally documents in € = 100.00 €. After initialization, the correct value in CZK plus the additional account value in € will appear in the opening balances of the bank account.
Outgoing invoice in foreign currency 100 € (exchange rate 27.43 CZK/€), partial payment in CZK 1,890.00 = 70 € (bank exchange rate 27.00 CZK/€)
VF1-0035/14 = 100 € = 2,743.00 CZK,
B+0015/14 = 1,890.00 CZK, partial payment 70 € (bank exchange rate 27.00 CZK/€)
- Services - Create payment link - select the invoice - confirm with the Select button - a message will appear: "The paying document is set to CZK currency. Do you want to change it to the currency of the document being paid, EUR?"
- enter YES
- in the dialog box - "Enter the exchange rate to be used on the paying document" - enter the exchange rate = 27.00 according to the rate used by the bank - press OK
- in the dialog box "The amount in (€) is not filled in on the paying document. Please enter the amount in €." - the invoice amount of 100 € will be displayed — delete it and enter the amount of 70 € and match the documents by clicking the Link button. In the following dialog box, select that this is a Partial payment.
An exchange rate loss of 30.10 CZK will be generated, the invoice will be partially paid, the bank entry will be updated with the € currency and the entered exchange rate = 27.00. Bank totals: account in CZK = 1,890.00 + additionally documents in € = 70.00 €. After initialization, the correct value in CZK plus the additional account value in € will appear in the opening balances of the bank account.
Note: For partial payments, the options "ignore difference" and "post difference" cannot be used.
Note: The same procedures also apply to received invoices.