How to Create New Document Types
When the software is opened for the first time, Document Types are already preconfigured within each module. For better clarity when transferring outstanding receivables/payables, we recommend creating new document types in the Sales, Purchases, Other Receivables, and Other Payables modules, all with the corresponding analytical accounts.
Document Series
New document types also allow the assignment of new document series, so that the internal numbers of entered documents match the original ones. If documents are entered manually, you must temporarily check the option "Allow manual override of internal document numbers" under Company – Settings – Other, in order to register a document under its original number. If documents are imported via Excel, the required values are "Internal Number" and "Document Type".
Within the document type for outstanding payables, you can also assign the company's bank account from which the payable will be settled — this simplifies the subsequent work associated with creating payment orders.
Example for double-entry bookkeeping:
A company is switching to ABRA Flexi software as of 01/01/2025. At the end of the previous accounting period, the company has recorded outstanding receivables/payables from 2022, 2023, and 2024. To enter outstanding issued invoices, we will create a new document type in the Sales – Document Types – Types of Issued Invoices and Sales Receipts module, named for example "SI unpaid up to 31.12.24", and this document type will be used exclusively for recording unpaid or partially paid issued invoices created up to 31/12/2024. The number of newly created document types is determined by the number of primary analytical accounts for receivables/payables used in the previous software. It is also advisable to enter a posting template with analytical account 395xxx in the document type, through which the complete accounting transition will be carried out. A newly defined document series (Sales – Document Series) should be assigned to the document type "SI unpaid up to 31.12.24".
Example for cash-basis accounting (tax records):
In cash-basis accounting, there are no accounts — they are replaced by posting templates linked to the relevant section of the Income Tax Act or referencing the tax non-deductibility of income and expenses. Therefore, the posting template is generally not entered directly into the document type (unless it is uniform), but rather into the header of individual documents or into their line items.