Cost Centers
General information about code lists can be found in the chapter Code Lists.
Cost centers are a very simple code list that does not need to be expanded further unless you require cost center segmentation for your company. Because ABRA Flexi supports cost center accounting, at least one cost center must be set up. For this reason, one cost center named "Headquarters" is automatically added to the code list upon installation, and this cost center is suggested by default when working with the application.
The list can be accessed from the "Tools" menu under "Code Lists -> Cost Centers".
The top toolbar of the table contains a number of buttons whose functions are described in the dedicated chapter "Program Controls".
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Main Panel
Press the "New" button or the keyboard shortcut Alt+N to open the form for a new record.
The top toolbar of the form contains a number of buttons whose functions are described in the dedicated chapter "Program Controls".
Abbreviation: Required field, can contain up to 20 characters. The value must be unique among records. The abbreviation (also referred to as a code) is a shortened representation of the record. By entering the abbreviation, you can select a specific record without having to search through hundreds of entries. We recommend choosing an abbreviation that clearly reflects the record name (and conversely, one that can be guessed from the name). Abbreviations are displayed in individual rows of overviews, so it is advisable to keep them short.
Name: Required field, can contain up to 255 characters. This generally represents the record in overviews, printed reports, and selection lists, so it should uniquely identify the record. If you configured foreign languages during initial setup, pressing the button
allows you to fill in the "Name" field in the selected foreign languages. These language variants of the name are printed on documents when using foreign-language printing. Pressing the button
closes the fields for names in foreign languages.
Name – second line: The "Name – second line" field can contain up to 255 characters. If you configured foreign languages during initial setup, pressing the button
allows you to fill in the "Name – second line" field in those foreign languages. These names are then printed on documents when using foreign-language printing. Pressing the button
closes the fields for names in foreign languages.
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Tab "EET"
This tab allows you to configure default parameters for electronic sales reporting (EET).
Premises identifier: This is the numeric identifier of the premises assigned to the taxpayer on the EET portal. The field is optional and is most useful when each premises has its own cost center. If you have only one premises, it is better to define the premises identifier solely in the company settings. If you have multiple premises without a clear link to cost centers, you can define premises identifiers on document types that support EET. When creating a document, the Premises identifier is looked up in the following order: document type → cost center → company settings.
Response timeout [s]: The response time between sending a transaction to the EET register and receiving the assigned FIK code. Values can be set in the range of 2 — 60 s; the specified timeout should be adjusted to match the connection speed so that the majority of transactions are recorded online. The field is optional and can also be set in the company settings or on document types that support EET. When submitting a document to EET, the Response timeout is looked up in the following order: document type → cost center → company settings.
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Tab "Texts"
The "Texts" tab is available in all code lists and all overviews. It contains two fields where you can enter information according to your own needs. Filling in these fields is optional.
Description: You can enter a more detailed description here.
Note: The note is used to alert users to any special characteristics of the record or to highlight anything other users should be aware of when working with the record.
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Tab "Administration"
The "Administration" tab contains information about the validity period and visibility of the given record in the code list (overview). The validity of a record is defined by a range of calendar years. Within the specified range, the record is active; outside of that range, the record is inactive and will not appear in the code list at all. By restricting the validity period, you ensure that users are not slowed down by having to scroll through obsolete records during routine use of the code list.
Because the validity period is tied to calendar years, it does not correspond to fiscal accounting periods.
Valid from: The calendar year in which the record's validity begins.
Valid to: The calendar year in which the record's validity ends.
If you require unlimited validity for a record, leave the default value "0" in the Valid from field and "9999" in the Valid to field. The record will then be usable in all calendar years and will appear in the list for every calendar year.
If you enter "2016" in both the Valid from and Valid to fields, the record can only be used in 2016 — it will only be visible in the list during that year (see accounting period in the sidebar navigation header).
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