This is a list of bank accounts used by your company. Bank accounts can be maintained in different currencies and include integration with electronic banking. It is used when creating bank documents.

You can access the list in the "Money" module under the option "List of Bank Accounts".

The toolbar at the top of the table contains a number of buttons whose functions are described in the separate chapter "Program Controls".

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Main Panel
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Click the "New" button or press the keyboard shortcut Alt+N to open the form for a new record.

The toolbar at the top of the form contains a number of buttons whose functions are described in the separate chapter "Program Controls".

Code

Required field, can contain up to 20 characters. The value must be unique across all records.

The code (also referred to as an abbreviation) is a shortened representation of the record. By entering the code, you can select a specific record without having to search through hundreds of entries.

We recommend choosing a code that clearly reflects the record name (and conversely, one that lets you guess the code from the name). Codes are displayed in individual rows of overviews, so it is advisable to keep them short.

Name

Required field, can contain up to 255 characters.

The name generally represents the record in overviews, print reports, and selection lists, so it should identify the record in a unique and descriptive way.

If you set up foreign languages in the initial company setup, you can click the plus button to fill in the "Name" field in the selected foreign languages. These language variants of the name are printed on documents when using foreign-language printing. Click the minus button to close the foreign-language name fields.

Series for Receipts, for Payments

Manually or using the dropdown arrow, select a document series from the list of document series. If you have document series defined in the bank document types, it is not necessary to fill them in here.

For clarity, the form is divided into several tabs:

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Account Number

Your bank account number, including any prefix.

Bank Code

Enter it manually, or use the magnifying glass button to select your bank code from the list of financial institutions. This is a four-digit number that uniquely identifies the bank.

Specific Symbol

If you use a specific symbol, it must be entered here.

IBAN

International bank account number defined by the international ISO standard.

BIC

Unique identifier of the recipient's bank (Bank Identifier Code).

Primary Account

If you check this option, you define this account as the primary account. It will be pre-selected in dropdown lists when creating documents.

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Tab "Bank Information"
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Fill in the details relating to the bank on this tab.

Name

This field is populated based on the bank code entered from the "Financial Institutions" code list. If the exact name is too long and prints illegibly on an invoice, delete the bank from the "Financial Institutions" code list and re-enter it with the same bank code but a shorter name.

Street

Postal Code

City

Country

You can select using the dropdown arrow.

Bank Currency

The value in this field is automatically set according to the currency of the company's country when creating the company. This is the currency in which the account is maintained. For example, if it is a euro account, select EUR here. This ensures that bank statements in foreign currency are downloaded correctly. The currency can be changed using the dropdown arrow.

Phone

Mobile

Fax

E-mail

WWW

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Tab "Electronic Banking"
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The details on this tab will be provided by the bank whose electronic banking you wish to use.

Format

Using the dropdown arrow, you can select the formats supported by ABRA Flexi:

If you are not sure which format to choose, refer to our overview of bank formats.

Client Name

This field is not required.

Counterparty Name in Payment Order Text

Document Description in Payment Order Textstatements

Use the folder button to select the path to the folder where your statements will be stored.

extension

Enter the file extension for statements.

orders

Use the folder button to select the path to the folder where your payment orders will be stored.

extension

Enter the file extension for payment orders.

Check for Duplicate Statements

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The fields in the "Accounting" tab are not required, but configuring them will make it easier to post bank statements.

Bank Account

Manually or using the button, select from the chart of accounts. The account will be populated in bank documents in the Bank Account field on the "Accounting and VAT Line" tab.

Cost Centre

Manually or using the dropdown arrow, select from the list of cost centres. The cost centre will be populated in bank documents on the "Document Specification" tab.

Currency

Manually or using the dropdown arrow, select from the list of currencies. When creating a bank document, the selected currency will be set for this type. If you select CZK: Czech Koruna, the "CZK" tab will be activated for input. If you select a foreign currency, the "Currency" tab will be activated for input.

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The "Texts" tab is present in all code lists and all overviews. It contains two fields, neither of which is required.

Description

Additional description.

Note

Additional note.

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Tab "Selection Keys"
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Labels – you can attach various labels to a specific bank account; click the button to display a table for selecting labels; from the left table Available Labels, use the arrow to move the labels you want to assign to the given account into the right table Selected Labels, then confirm your selection with the button; if you need to add a label that is not yet in the left table Available Labels, use the button; the labels code list will open (menu Tools – Code Lists – Labels), where you can add the required label.

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The "Administration" tab contains information about the time validity and visibility of the given record in the code list (overview). The validity of a record is defined by a range of calendar years. Within the specified range of years the record is valid; outside of this range the record is not valid and will not appear in the code list at all. By restricting validity, you ensure that users are not slowed down by scrolling through obsolete records during routine use of the code list.

Because time validity is tied to calendar years, it does not correspond to fiscal accounting periods.

Valid From

The calendar year from which the record is valid.

Valid To

The calendar year until which the record is valid.

If you require unlimited validity for the record, do not change the default value "0" in the Valid From field and "9999" in the Valid To field. The record will then be usable in all calendar years and will appear in the list in every calendar year.

If you fill in both the Valid From and Valid To fields with the value "2016", the record will only be usable in the year 2016, meaning it will only be visible in the list during that year (see accounting period in the sidebar navigation header).

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Related
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