This is a list used on stock cards. In stock cards, it provides information about the location of a stock item within the warehouse.

Press the New button or the keyboard shortcut Alt+N to open the form for a new record.

The top toolbar of the form contains a number of buttons whose functions are described in the dedicated chapter "Program Controls".

Code

Required field, can contain up to 20 characters. The value must be unique among all records.

Choose it so that the code itself clearly identifies the room/rack/shelf in question. That way you won't have to think about what the code means.

Name

Required field, can contain up to 255 characters.

This field generally represents the record in overviews, print reports, and selection lists, so it should describe the record in a unique and meaningful way. If you configured foreign languages during the initial setup, you can press the "+" button to fill in the "Name" field in the selected foreign languages. These language variants of the name are printed on documents when using foreign-language printing. Press the "–" button to close the foreign-language name fields.

Location Type

Select from three predefined options:

If you access the list directly from a stock card, the "Location Type" field is already set and cannot be changed.

In this way, you can precisely specify that a given item is located in, for example, room 1, rack 5, shelf 3.

The "Texts" tab is included in all code lists and all tables. It contains two fields where you can enter information according to your own needs. Filling them in is not mandatory.

Description

A more detailed description of the warehouse location.

Note

An additional note regarding the warehouse location.

The "Administration" tab contains information about the validity period and visibility of a given record in the code list (table). The validity of a record is defined by a range of calendar years. Within the specified range, the record is active; outside of it, the record is inactive and will not be displayed in the code list at all. By limiting the validity period, you ensure that users are not slowed down by having to scroll through obsolete records during routine use of the code list.

Because the validity period is tied to calendar years, it does not correspond to fiscal accounting periods.

Valid From

The calendar year in which the record's validity begins.

Valid To

The calendar year in which the record's validity ends.

If you want the record to have unlimited validity, do not change the default value of "0" in the Valid From field and "9999" in the Valid To field. The record will then be usable in all calendar years and will appear in the list for every calendar year.

If you set both the Valid From and Valid To fields to "2016", the record will only be available for use in 2016, meaning it will only be visible in the list during that year (see accounting period in the sidebar navigation header).