Activities
For general information about code lists, see the Code Lists chapter.
This is a very simple code list, and filling it in is not necessary unless you require additional categorization of your company's documents. Dedicated print reports based on this code list are not yet available; however, you can use it to sort or filter documents.
This list can be opened from the "Tools" menu under "Code Lists -> Cost Centers".
The toolbar at the top of the table contains a number of buttons whose functions are described in the "Program Controls" chapter.
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Main Panel
Click the "New" button or press the keyboard shortcut Alt+N to open the form for a new record.
The toolbar at the top of the form contains a number of buttons whose functions are described in the "Program Controls" chapter.
Code: Required field, may contain up to 20 characters. The value must be unique across records. Choose a code that clearly identifies the specific activity, so you will not need to guess what it stands for.
Name: Required field, may contain up to 255 characters. This generally represents the record in overviews, print reports, and selection lists, so it should identify the record in a unique and descriptive way. If you configured foreign languages during the initial setup, clicking the button
allows you to fill in the "Name" field in the selected foreign languages. These language variants of the name are printed on documents when foreign-language printing is used. Clicking the button
closes the fields for the name in foreign languages.
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"Texts" Tab
The "Texts" tab is present in all code lists and all record lists. It contains two fields where you can enter information according to your own needs. Completing these fields is optional.
Description: You can provide a more detailed description.
Note: The note serves to alert users to any special characteristics of the record or anything other users should be aware of when working with it.
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"Administration" Tab
The "Administration" tab contains information about the time validity and visibility of a given record in the code list (list). The validity of a record is defined by a range of calendar years. Within the specified range of years the record is active; outside that range it is inactive and will not be displayed in the code list at all. By restricting validity, you ensure that users are not slowed down by scrolling through obsolete records during routine use of the code list.
Because time validity is tied to calendar years, it does not correspond to fiscal accounting periods.
Valid from: The calendar year in which the record's validity begins.
Valid to: The calendar year in which the record's validity ends.
If you require unlimited validity for the record, leave the default value of "0" in the Valid from field and "9999" in the Valid to field. The record will then be usable in all calendar years and will appear in the list in every calendar year.
If you set both the Valid from and Valid to fields to "2016", the record will only be usable in 2016 — it will only be visible in the list during that year (see accounting period in the sidebar navigation header).
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