The Company Setup Wizard describes the sequence of steps and how to configure the program settings required for the correct functionality and interconnection of the system.
The General Document Properties chapter provides a detailed description of the common properties shared by all documents in Flexi.
Thanks to the uniform design of all documents, we will, for simplicity, refer to internal documents, other receivables, and other payables collectively as accounting documents throughout the accounting section.
First and foremost, you need to fill in the required code lists before creating your first accounting document. More advanced users may update the code lists while creating accounting documents.
To begin, you must define the numeric document series for accounting documents.
Next, you need to extend the standard accounting document types and add details about their posting and classification in the VAT return form. Using accounting document types allows you to predefine a number of parameters that you will no longer need to enter manually.
You must also expand the company's basic chart of accounts and define the list of cost centers.
Once these code lists have been populated, you can proceed to create accounting documents.
The posting date of a document must fall within the accounting period set when the program was launched.
Correctly completed documents are automatically posted upon saving.
If a document is missing any information required for posting, it is saved with the "posted" field set to "NO".
The second important step is setting up opening account balances.
If you are migrating to Flexi from another accounting system, you will need to set up opening account balances.
The recommended approach is to create the previous accounting period and use internal documents to enter transactions that reflect the opening balances.
Then close this period, and the opening balances will be carried forward into the new period.
WARNING!
If opening balances are entered in the current accounting period (rather than the preceding one), these opening balances will be reflected in the turnover for that month.