If you receive a price quote from your supplier, you can easily record it in ABRA Flexi and link further documents to it. The interconnection saves you time and keeps your documents logically connected.
Creating a Received Quote
In the top menu, go to: Purchases → Issued Inquiries.
Select the inquiry to which the supplier responded.
Click SERVICES → Create Received Quote.
The document editing view will appear:
fill in the required details,
adjust the price quote if necessary.
Save the document.
The completed document can be found in the menu: Purchases → Received Quotes.
Tip: In the settings, you can pre-select the document type to be used when subsequently creating an issued purchase order.
Creating an Issued Purchase Order
Once you accept the supplier's price, the next step is to issue a purchase order:
In the top menu, go to: Purchases → Received Quotes.
Select the quote you want to convert.
Click SERVICES → Create Issued Purchase Order.
Save the document.
The completed purchase order can be found in the menu: Purchases → Issued Purchase Orders.
Order to Minimum Stock
After creating an issued purchase order, you also have the option to use the Order to Minimum feature.
In the top menu, click SERVICES → Order to Minimum.
A form will appear listing the items that can be ordered up to the minimum stock level.
Select:
the relevant supplier,
the required quantity.
Save the document.
Prerequisite for using this feature: Each stock item card must have a minimum stock level defined.
If the stock quantity falls below this threshold, the item will automatically appear in the form.
Benefit: The "Order to Minimum" feature ensures you never run out of important stock items, and helps you handle supplier orders efficiently and on time.