The Bulk Matching function in the ABRA Flexi web interface is used to match bank transactions with the corresponding documents. It lets you automatically match transactions with identical details, manually select the corresponding document, or post a payment or ignore it if it does not need to be matched with an invoice.
Opening Bulk Matching
You can open Bulk Matching in three ways:
Using the search in the top bar: type "hromadné" and select the Hromadné párování module.
In the left menu via All modules: the Hromadné párování tile.
In the Bank module: in the bottom bar, under the Bank statements button, select Bulk matching (manual).
Once opened, it displays a list of unmatched bank transactions from the last two months. For each transaction, you can see the date, description, variable symbol, match with the documents found, and amount.
ℹ️ Transactions that have the word "poplatek" (fee) in the description, as well as transactions with the NEPAROVAT (do not match) label, are not offered in Bulk Matching.
Bulk Matching Settings
Use the Bulk matching settings button to adjust which bank transactions are displayed. Confirm your choices with the Confirm button.
The settings let you:
change the number of months for which transactions are displayed (Payments for the last months),
show only transactions from selected bank accounts (Only accounts),
show only invoices and payments from the same day and for the same amount.
💡 Tip: The Only invoices with the same day and same amount option is especially useful when matching payments from payment terminals.
Automatic Matching of Identical Payments
In the bottom right corner, you'll find the Pay matching button. It matches bank transactions with documents whose payment details are identical. The button is active if the list contains at least one such transaction.
This function works similarly to the automatic creation of payment links and saves you from manually selecting each corresponding document.
Manually Matching Bank Transactions
If the corresponding document is not found automatically, or if you want to match a payment manually, proceed as follows:
Click the bank transaction row to expand its details.
In the details, find the corresponding document.
If the document corresponds to the payment, select its checkbox.
Click the Pay button.
Below the documents found, you can see the Payment amount, the Total of selected documents, and their Difference. This is how you manually determine which document should be matched with a particular transaction.
Other Matching Options
If no document was found for a transaction, the expanded row immediately displays a menu of actions. For a transaction with documents found, open it using the More options button.
New invoice
If the invoice you need to match with the transaction doesn't exist in Flexi yet, create it directly from Bulk Matching using the New invoice button.
Select
The Select button opens the Payment link window, where you search for and choose the invoice to be paid. After selecting the invoice, click Pay to match the invoice with the transaction.
Post
The Post button posts the payment according to a posting template. In the Post payment window, select a template and confirm with the Post button. The payment is posted and the NEPAROVAT label is added to it, so it will no longer be offered for matching.
This option is useful, for example, for posting:
cash withdrawals from a bank account to the cash register,
other payments without a document, e.g., bank fees that do not have the word "poplatek" in the description.
Ignore
The Ignore button adds the NEPAROVAT label to the payment, so it will no longer be offered in Bulk Matching. Use it if you don't want to match the transaction any further.
Re-including a Payment in Bulk Matching
If you want a payment with the NEPAROVAT label to be offered in Bulk Matching again, remove the label in the payment detail in the Bank module: in the header, click the labels (e.g., 1 more) and click the cross next to the NEPAROVAT label. You can find more about working with labels in the article Labels.
After the label is removed, the payment can be offered for matching again.
Practical Tips
Make use of the settings. When working with a large number of transactions, you can narrow down the list by bank account or number of months.
Try automatic matching first. Use the Pay matching button to match transactions whose payment details are identical.
If automatic matching doesn't help, select the document manually. Expand the transaction row, select the corresponding document, and click Pay.
Distinguish between Post and Ignore. Both mark the payment with the NEPAROVAT label, but only Post also posts the payment according to a template.
If a payment stops being offered, check for the NEPAROVAT label. To include it again, remove the label in the Bank module.
Frequently Asked Questions
For what period are bank transactions displayed?
By default, unmatched bank transactions from the last two months are displayed. You can change the period in the Bulk Matching settings.
What does the Pay matching button do?
It matches bank transactions with documents whose payment details are identical. The function works similarly to the automatic creation of payment links.
What should I do if no corresponding document is found for a payment?
Select the document manually using the Select button, or create a new invoice using the New invoice button.
What is the difference between Post and Ignore?
Post posts the payment according to the selected template and adds the NEPAROVAT label. Ignore only adds the NEPAROVAT label so that the payment is no longer offered for matching.
Why isn't a bank fee displayed in Bulk Matching?
Transactions with the word "poplatek" in the description are not offered in Bulk Matching. Post them directly in the Bank module, or use posting by rules.
How do I make a payment I marked as NEPAROVAT appear again?
In the Bank module, remove the NEPAROVAT label from the payment. The payment can then be offered again in Bulk Matching.