The Allocate Additional Costs to Stock service lets you retroactively increase the price of goods received on a goods receipt.
There are several ways to enter additional costs. Let's go through each of them.
Increasing the purchase price per unit by an amount
Use this method if you know the exact amount by which you need to increase the purchase price per unit of a given item.
The goods receipt item table includes an Additional costs column where you enter the additional cost amount for a specific item. This column is not visible in the default view. To display it, click the gear icon in the header of the item table, find Additional costs in the Column settings panel, turn it on using the eye icon, and confirm by clicking Apply.
For general information on showing fields and columns, see the article on form settings.
Increasing the price of the entire delivery
Use this method if you need to increase the price of the entire delivery, i.e. all items on an already created goods receipt, for example to add a shipping charge. In the open goods receipt, click the three dots in the footer (More actions) and select Allocate additional costs to stock.
The Allocate additional costs to stock panel opens with several settings that determine how the costs will be allocated.
Total stock items
This field shows the total amount for all items on the stock goods receipt, i.e. the amount for the entire receipt document.
Costs to allocate
Enter the amount by which you need to increase the price of the given stock item.
Entering a negative amount lets you decrease the price instead, typically after a financial credit note from the supplier that corrects only the price of the goods.
Total acquisition cost of items
The value of this field is calculated automatically based on the preceding fields.
At the bottom of the panel, select how the costs will be allocated:
If you select By price, the costs to allocate are distributed in the same proportion across all prices per unit. For example, if the delivery price is CZK 20,000 and the additional costs are CZK 10,000, the additional costs equal 50% of the purchase price. Each purchase price per unit is therefore also increased by 50%.
If you select By number of units, the costs to allocate are divided by the number of units in the delivery, and the resulting amount is added to the acquisition cost per unit. For example, if the delivery contains 20 units and the additional costs are CZK 10,000, the price per unit of each item increases by CZK 500, regardless of the current purchase prices per unit.
Confirm the allocation by clicking Allocate. Both methods are reflected in the posting of the stock document.
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Flexi also lets you increase the price of the total stock without modifying previous goods receipts. See the guide where we describe how to do it.