This is a list of assets acquired by the company through leasing. The form is filled in based on the lease agreement.
The toolbar at the top of the table contains a number of buttons, whose functions are described in the separate chapter "Program Controls".
Below the top toolbar there is also a filter bar, where you can narrow down your selection by lease type, lease category, year, or start month.
Warning: It is not possible to terminate a lease early in Flexi due to early repayment. If you expect the lease to be paid off early, enter the individual installments under Accounting - Other Liabilities.
Lease Card
Clicking the "New" button opens the form for creating a new leased asset card.
The toolbar at the top of the form contains a number of buttons, whose functions are described in the separate chapter "Program Controls". The exception is the "Generate Payment Schedule" button, which is used to generate the payment schedule. However, certain basic details must be filled in beforehand. The Abbreviation and Name fields are mandatory and must be completed. If you use a barcode scanner, you can also enter the EAN code.
"Main" Tab
Type
Required field.
Use the drop-down list to select a value from the list of Lease Types. For more information about lease types, see the article below.
Kind
Required field.
Use the drop-down list to select one of the two available options:
· Operating
· Financial
Price [CZK]
This value is read-only for users.
This field is automatically populated with the sum of all values entered during payment schedule generation in all fields labeled "Base [CZK]" and "VAT [CZK]" across all pages of the lease generation wizard.
The total price is the sum of the down payment + all installments including VAT.
Paid [CZK]
This value is read-only for users.
This field is automatically populated with the total of all already settled liabilities.
Remaining [CZK]
This value is read-only for users.
This field is automatically populated with the total of all outstanding liabilities not yet settled.
Lease Start Date
Required field.
This date defines the start of installment generation and tax expense recognition.
Contract Number
Required field.
This is subsequently carried over to the liability as the variable symbol.
Cost Center
Required field.
Use the drop-down list to select a value from the list of cost centers.
The following fields are for informational purposes only. Completing them is not mandatory.
Warranty
Enter a numeric value and use the drop-down list in the adjacent field to select one of the available options (month, year).
Supplier
You can enter the supplier's abbreviation or select the company from the address book.
Manufacturer
You can enter the manufacturer's abbreviation or select the company using the "magnifier" icon from the address book.
Serial Number
You can enter the serial number of the asset being acquired through leasing.
Manufacturing Date
The date in DD.MM.YYYY format does not affect depreciation. It is informational only.
Labels
You can assign any label to each asset.
Job Order
You can enter the job order abbreviation or select it using the "magnifier" icon from the list of job orders.
If any details change (cost center, job order) that are copied to tax expenses and installments, this change must be reflected in the corresponding fields in the expenses and installments.
"Parameters" Tab
All fields in this tab must be completed.
Number of Installments
Enter the number of regular installments as specified in the lease agreement.
Number of Tax Expense Periods [in months]
Enter the duration over which you want to include the lease in tax expenses.
Tax Expense Frequency
Use the drop-down list to select from the predefined values:
Monthly – one tax expense entry will be created each month
Every 2 months – 6 tax expense entries will be created per year, one every even month.
Quarterly – 4 tax expense entries will be created per year, always in the last month of each quarter
Semi-annually – 2 tax expense entries will be created per year, always in the last month of each half-year
Annually – one annual expense entry will be created every December.
Accounting
In the following fields, enter the relevant account or select it using the "magnifier" icon from the chart of accounts
Accrual account for expenses
Liability account
Tax expense account
VAT account – standard rate
VAT account – reduced rate
Non-VAT payers do not need to fill in the VAT accounts.
If any accounts change that are copied to tax expenses and installments, this change must be reflected in the corresponding fields in the expenses and installments.
"Notes" Tab
Here you can enter any notes or text related to the asset. This text is for informational purposes only.
"Vehicle" Tab
On the Vehicle tab, you can enter information about a vehicle acquired through leasing. This data is for informational purposes only.
"Payment Schedule" Tab
This tab is automatically populated with data when the payment schedule is generated — after completing all pages of the wizard. Based on this data, liabilities for the current year are created automatically. After initializing the next accounting period in the "Accounting" module (launched from the top menu bar), liabilities for the new accounting period will be created.
The top toolbar contains a number of buttons. Individual rows (installments) can only be modified. They cannot be added, deleted, or copied.
By clicking on a specific row, you can modify the following details:
Warning!!!
Do not delete any values in this dialog under any circumstances — if necessary, you may only modify them.
Document is an accounting entry
Do not change this field. A liability is automatically created based on these items. If you do not want a liability to be created, you must delete it manually and check this field here. A separate posting document will then be created for this transaction.
Installment Date
This is the posting date = the date the accounting event occurs. It is automatically populated based on the date entered on each page of the Lease Generation Wizard. It is always filled in when the installment date falls within the current accounting year. For installments falling in subsequent years, this field is empty and is automatically populated when the next accounting period is initialized in the "Accounting" module (launched from the top menu bar). At that point, liabilities for the following year will also be created.
VAT Rate
The value is carried over from the individual pages of the lease generation wizard.
Base [CZK]
The value is carried over from the individual pages of the lease generation wizard.
VAT [CZK]
The value is carried over from the individual pages of the lease generation wizard.
VAT Country
The value is carried over from the last page of the lease generation wizard.
VAT Classification
The value is carried over from the individual pages of the lease generation wizard.
Installment Type
The value is carried over from the lease generation wizard. Possible values are:
· Extraordinary installment
· Regular installment
Installment Classification
The value is carried over from the lease generation wizard. For an extraordinary installment, this field is left blank. For a regular installment, the possible values are:
· Acquisition cost
· Financial activity
Debit Account (Base)
The account is carried over from the lease card, "Parameters" tab — see the accrual account for expenses.
Credit Account (Base)
The account is carried over from the lease card, "Parameters" tab — see the liability account.
Debit Account (VAT)
This field is only filled in for VAT payers. It is carried over from the lease card, "Parameters" tab — see VAT account – standard/reduced rate. The standard/reduced rate account is then selected based on the VAT rate you have entered.
Credit Account (VAT)
This field is only filled in for VAT payers. It is carried over from the lease card, "Parameters" tab — see the liability account.
Cost Center
The value is carried over from the lease card, "Main" tab.
Job Order
The value is carried over from the lease card, "Main" tab.
"Tax Expenses" Tab
This tab is automatically populated with data when the payment schedule is generated — after completing all pages of the wizard.
Based on this data, tax expense posting documents for the current year are created automatically. After initializing the next accounting period in the "Accounting" module (launched from the top menu bar), documents for the new accounting period will be created.
The top toolbar contains a number of buttons. Individual rows (expenses) can only be modified. They cannot be added, deleted, or copied. In this table view, the "Document Number" column also shows the number of the generated tax expense posting document. It is automatically generated from the posting date in the format YYYYMMDD (a document posted on 31.03.2010 will have the number 20100331). Clicking the button displays a dialog with the populated values.
By clicking on a specific row, you are taken to the detail view, where you can modify the following details:
Warning!
Do not delete any values in this dialog under any circumstances — if necessary, you may only modify them.
Document is an accounting entry
Do not change this field if you want tax expenses to be posted automatically. If you do not want tax expenses to be posted automatically, check this field here.
Posting Date
This is the posting date = the date the accounting event occurs. It is automatically set to the last day of the period based on the tax expense frequency configured in the "Parameters" tab. It is always filled in when the installment date falls within the current accounting year. For tax expenses falling in subsequent years, this field is empty and is automatically populated when the next accounting period is initialized in the "Accounting" module (launched from the top menu bar). At that point, tax expenses for the following year will also be posted.
The remaining fields on this tab are described above.
"Loans/Responsible Person" Tab
Completing this tab is optional. It allows you to record the person responsible for the leased asset. You can track individuals with a time range (from date … to date …) if the leased asset is used by multiple people. Contact details for these individuals can also be recorded here.
The toolbar at the top of the form contains a number of buttons, whose functions are described in the separate chapter "Program Controls".
Clicking the "Add" button opens a dialog.
The dialog can be completed in two ways:
If the person is listed in the user list, simply enter their login name in the upper section of the dialog or open the list using the "magnifier" button. Confirming the selected person will transfer their basic information from the list into the "Basic Info" and "Contact Details" tabs.
If needed, you can then add the "From Date", "To Date", and/or "Note" fields.If the person is not in the user list, simply fill in the "Basic Info" and "Contact Details" tabs. You only need to complete the fields that are relevant to you — none of them are mandatory.
Generate Payment Schedule
Once you have completed all the tabs on the lease card, you can generate the payment schedule and tax-deductible expenses by clicking the "Generate Payment Schedule" button on the top toolbar. This launches the "Lease Generation Wizard", which has 6 pages. All input values can be found in the payment schedule provided by your leasing supplier. Each page of the wizard covers a different type of installment. Each page generates one or more liabilities (depending on the number of installments):
Extraordinary installment
Contract conclusion fee
Zero installment
General installment
Final installment
Summary
The first page of the wizard covers the extraordinary installment.
Number of Installments
Enter the number of extraordinary installments — typically there is just one. If your contract does not include an extraordinary installment, enter "0" and you do not need to fill in the remaining fields.
Base [CZK]
Enter the base amount as specified in the lease agreement. If the extraordinary advance payment is spread over multiple months, enter only the monthly value here.
VAT Rate
The VAT rate should only be filled in by VAT payers — its value must be specified in the lease agreement.
VAT [CZK]
This value is calculated from the base amount using the selected rate. If the lease agreement applies rounding, you can overwrite this value here.
VAT Classification
Use the "magnifier" button to select the appropriate VAT classification.
Date
The date entered here will be generated into the created liability in the "Main" tab in the fields "Issued", "Tax Supply Date", "Tax Supply Posting", and "Due Date". You can of course overwrite any of these fields as needed.
If the "Number of Installments" field contains a value greater than "1", multiple liabilities will be generated accordingly. In the subsequent liability (or liabilities), the "Main" tab fields "Issued", "Tax Supply Date", "Tax Supply Posting", and "Due Date" will show this date incremented by the number of months specified in the "Months Between Installments" field.
For example, if the date here is 5.1.2025 and you have specified 2 months between installments, a liability with the date 5.1.2025 will be generated, followed by another with the date 5.3.2025.
Months Between Installments
Enter the interval between individual installments. If you have a single installment, enter "1". If you have multiple installments, for example in January and March, enter "2".
The "Next" button moves you to the next page of the wizard; the "Cancel" button exits the lease generation wizard. Any values you have entered will not be saved.
The remaining tabs contain the same fields — you fill in the tabs for financial activity, zero installment, general installments, and the final installment in the same way as the extraordinary installment.
On the last page of the lease generation wizard, fill in the information required for posting the lease.
VAT Country
This field is used to ensure that the VAT return is completed correctly.
Document Type for Liability Generation
Use the "magnifier" button to select the liability type into which liabilities from the lease agreement will be automatically generated as you defined on the preceding pages of the wizard. It is recommended to create a separate liability type for lease installments. Accounts do not need to be filled in — they will be automatically carried over from the lease card, "Parameters" tab.
Once you have finished completing the lease generation wizard, click the "Finish" button. This will save the entered values and populate the "Payment Schedule" and "Tax Expenses" tabs at the bottom of the leased asset card.
At the same time, the following will be generated based on the values entered in the tabs:
Some values in the liabilities are partially summarized. These are the "lease installment" and "financial activity" values, which were entered on the "General Installment" and "Lease Installment" pages.
Accounting documents with tax expense postings.
These can be viewed in the "Accounting" module -> "Accounting Outputs" -> "Accounting Journal", by filtering for the "Leasing" module only.
If liabilities have already been settled, it is not possible to regenerate the payment schedule. It must be corrected manually, and only for items that are not linked to a settled liability.
The "Previous" button takes you back to the previous page of the wizard; the "Cancel" button exits the lease generation wizard. Any values you have entered will not be saved.
Lease Type
Lease types can be configured in the menu Assets - Types - Lease Types.
The form displays a list of the company's lease categories. The basic lease types are:
Financial
Financial rental of goods with a subsequent purchase. The asset remains the property of the leasing company throughout the duration of the lease, and ownership only transfers to the customer at the end of the lease.
Financial leasing is based on a long-term rental of the leased asset governed by an agreement between the lessor and the lessee. The agreement includes a pre-emption right for the lessee upon proper completion (full repayment) of the lease contract. The duration of the rental with a subsequent purchase varies depending on the nature of the leased asset and the terms offered by the specific leasing company. Similarly, the amount of the first extraordinary installment or down payment varies, ranging from 0% to 70% of the acquisition cost of the financed asset.
Sale and Leaseback
A special form of leasing in which you offer your regularly used asset to a leasing company, which purchases it from you and leases it back to you in the form of a lease that you then repay.
Operating
Rental of goods with subsequent return to the lessor.
Operating leasing represents a natural alternative to other methods of acquiring company vehicles. Unlike all other forms of vehicle acquisition, the goal of operating leasing is not for the vehicle to become the property of the lessee. Under operating leasing, the customer rents a vehicle for a pre-agreed period, during which they benefit from a variety of services provided by the leasing company. Operating leasing is sometimes also referred to as "Full-service", and many consider this term more descriptive. It implies that this is a service designed to provide maximum support to the customer in the area of company vehicles. As part of regular monthly installments, the client pays for services that relieve them of virtually all the inconvenient obligations associated with acquiring and operating vehicles.
The document type has three functions:
It defines the basic properties of the asset.
It groups assets into categories.
A maximum number of values can be predefined in the asset type, saving time when creating individual documents.
The default configuration is provided, but it must be adjusted and supplemented according to your own requirements.
The document type is used when creating a leased asset card.
Frequently Asked Questions
How can I enter a provided lease in ABRA Flexi?
A provided lease can be entered in the Accounting - Other Receivables module as individual lease installments. Since the installments share the same invoice number, enter this number in the "Incoming Number" field so that the installments are correctly reflected in the VAT control statement.
2. How can I change the amount of a lease installment?
On an existing lease, installments can only be changed by the user directly. This means that individual installments on the lease card must be corrected manually. If liabilities for the given year have already been created, those liabilities must also be updated manually in Accounting - Other Liabilities (alternatively, this can be done via an Excel import). For subsequent accounting periods, liabilities will be created based on the corrected installments on the lease card.