Payroll Components Code List
Employees – Payroll Components Code List – Settings
The values in this form are preset and can only be modified under certain circumstances — new entries cannot be added. It contains all types of allowances and supplements at the rates defined by applicable legislation. When legislation is updated, the changes are automatically reflected in this form as well. This code list is used to calculate payroll. Already calculated employee components (salary, bonus, deduction, tax, tax credits, health and social insurance, etc.) can be found in the menu Employees – Payroll Components – Entry and Selections.
The code list also contains components of the type User-entered Component. When using these (bonuses, deductions, etc.), you must enter the corresponding amount for each employee individually.
If you need to assign a personal evaluation or bonus to an employee that will be reduced in the event of illness in the same way as the monthly salary, use the payroll component "Personal evaluation – supplement (calculated proportionally, similarly to monthly salary)" or "Management and substitution supplement (calculated proportionally, similarly to monthly salary)".
It is used in various places within the "Payroll" module, and depending on where it is displayed, only the portion of the code list relevant to that particular functionality is available. This code list is used in the "HR" section:
in the "Employment" tab
in the "Standing Payroll Components" tab
in the "Absence" tab
in the "Deductions" tab
This code list is also used in the "Payroll Update" section across all tabs.
All payroll components for all employees can be viewed, filtered, and printed in the "Payroll Components – Entry and Selections" list.
Abbreviation
Required field, may contain up to 20 characters. The value must be unique among all records.
It is chosen so that the name of the payroll component can be identified directly from the abbreviation.
Name
The "Name" field may contain up to 250 characters.
Component Type
The component type defines the basic classification of payroll components based on how each component is generated.
· Component is automatically generated – e.g. remaining vacation balance, health and social insurance, tax credits, etc. This component is generated by calculation based on entered data and applicable regulations.
· Item created by copying from another list – e.g. sickness benefit, pension and life insurance
· User-entered component – applies to the majority of payroll components; you can influence their amounts.
Component Group
The component group further classifies payroll components according to their specific use.
· Working Time Fund
· Absence
· Absence – Illness
· Absence – Quarantine
· Absence – Unpaid
· Basic Salary
· Bonuses
· Supplements
· Other Allowances
· Gross Salary
· Social Insurance
· Health Insurance
· Tax
· Tax Credit
· Sickness Allowances
· Deductions
· Advance
· Payment
· Pension
· Exemption
Significance
The data in this field is used in various reports (e.g. social insurance). For this reason, it is left blank in most cases. The significance value is fixed and cannot be changed or supplemented by the user.
· Bonuses
· Profit Share
· Commission %
· Worked on Public Holiday
· Worked on Sunday
Note
The note is used to alert users to any special characteristics of the record or to highlight anything other users should be aware of when working with the record.