The Employees module is used to manage records for all persons working with the company – not only employees in an employment relationship, but also freelancers, temporary workers, and job applicants.
It is also the key module for processing and calculating payroll.
🧾 HR Management
The HR Management section contains a complete list of all persons registered in the company.
For each employee or external worker, you will find:
personal details,
contact information,
job assignment,
payroll and tax data.
It is also used for entering payroll calculation inputs, such as employment type, working hours, rate, vacation, and more.
👤 In addition to employees, you can also keep records of applicants, consultants, lawyers, and other external collaborators.
💹 Payroll Update
Payroll Update is used for the automatic calculation and update of payroll for a selected period.
It allows you to:
recalculate payroll after changes to rates or components,
account for hours worked, vacation, and deductions,
update calculations following legislative amendments.
💡 It is recommended to run this process after all inputs for the given month have been entered.
💰 Payroll Components – Input and Selection
Displays a table of all payroll components (e.g. base salary, bonuses, supplements, deductions) used for employees.
It allows you to:
view components by employee or period,
print summaries and recapitulations,
bulk-add a component (e.g. the same bonus for all employees),
filter by cost center, group, or month.
📊 Serves both as an overview and as a tool for quickly updating payroll data.
🕓 Absences
This feature is used to record all types of employee absences – whether vacation, sick leave, public holidays, unpaid leave, or other work obstacles.
The feature can be accessed:
from the Employees → Absences menu,
or directly from an individual employee's record in HR Management or Payroll Update.
The table in this section displays all absence records in one clear location, including:
employee name,
absence type (e.g. vacation, sick leave, personal leave, caregiving leave),
date from–to,
number of days or hours,
and any associated comment or follow-up payroll processing.
It allows you to:
manually enter new absences,
edit or delete existing records,
filter by period or employee,
print summaries for HR and payroll purposes.
💡 Absences entered here are automatically reflected in the payroll calculation and in payroll components.
The centralized table view keeps all absences organized in one place.
🖨️ Print Outputs
This section provides all printed reports and statements related to payroll processing.
Organized for clarity:
🏢 Social Security (CSSZ) – Insurance contribution overviews and pension insurance records.
🏥 Health Insurance Companies – Overviews of health insurance payments for insured persons.
💼 Tax Authority – Overviews of withheld advances, income tax, and annual tax settlements.
💵 Payroll Outputs – Pay slips, component recapitulations, gross salary overviews.
📄 Other Outputs – Employment record sheets, liability insurance overviews, various internal reports.
📘 All outputs can be saved or exported to PDF or Excel.
📋 Employee Overview
Displays a summary of basic employee information:
first name, last name, job title, date of birth, start date, any end date of employment, vacation usage, and more.
🧮 Useful for a quick overview and printing HR reports.
👥 Person Groups
Allows you to organize employees into groups for easier payroll processing and better organization.
For example, by cost center, pay grade, employment type, or work location.
💡 Groups are helpful for bulk operations, but filling them in is not mandatory.
⚙️ Payroll Component Code List – Settings
Contains all legislatively defined payroll components used by the system for payroll calculation.
The code list is fixed and is updated automatically when legislation changes.
🔒 Users cannot modify the components — they can only select them when entering payroll data.
✅ Payroll Component Validation
This feature is used to verify the correctness and completeness of payroll data before payroll processing begins.
It helps identify errors that could result in incorrect payroll calculations or non-compliance with legislation.