Posting templates simplify the posting process — you do not need to enter posting details manually each time you create a document. They are used exclusively in double-entry bookkeeping.

They are available in the Goods module as well as on the following forms:

1. Warehouse document types on the Posting tab in the field Accounting operation type for Receipt (Credit), for Issue (Debit),

2. Goods receipts/issues on the Specifications (Shortcut Ctrl+3) tab in the Posting template field; based on the setting of this field, the value is pulled into the Contra account field on the Posting tab.

If posting is configured at the Goods and Materials Group level, that setting takes precedence over this one.

The posting template is also available when creating individual goods receipts and issues, both in the document header on the "Document Specifications" tab and in the document line items on the "Posting/Details" tab, where you can modify the pre-configured posting.

After filling in the abbreviation and name in the main panel, first select in the right-hand section "Visibility in modules" the document type for which you want to create a posting template.
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If you check the Issue option in the "Warehouse" row, you are required to fill in the "Account for issue [Debit]" field in the left-hand "Account settings" section. You can fill in this field either manually — by entering a specific account — or by selecting one using the lookup icon.

If you check the Receipt option in the "Warehouse" row, you are required to fill in the "Account for receipt [Credit]" field in the left-hand "Account settings" section. You can fill in this field either manually — by entering a specific account — or by selecting one using the lookup icon.

If you select Visibility in modules for the warehouse, it is not necessary to fill in the VAT details.

Account settings:

Account for issue (Debit)

Account for receipt (Credit)

Reduced VAT

Standard VAT

VAT fulfillment code

Visibility in modules:

By checking the relevant flag, you define in which modules and their documents you want to use the posting template.

The same posting template can be used for both bank and cash, for example. Internal documents are an exception — if you check the flag for them, the checkboxes for other modules will be deactivated, and vice versa. This is because both the Debit and Credit accounts are filled in for internal documents.

Modules in which visibility can be enabled:

Invoices – issued, received

Other settlement relationships – receivables, payables

Bank – receipt, issue

Cash – receipt, issue

Warehouse – receipt, issue

Internal documents

Description

A more detailed description of the posting template.

Note

An additional note for the posting template.

The Administration tab contains information about the validity and visibility of the given record in the codebook across accounting periods. The validity of a record is defined by a range of accounting periods. Within the specified range, the record is valid; outside that range, the record is not valid and will not appear in the codebook (list) at all.

By restricting validity, you ensure that records no longer in use are not displayed during routine use of the codebook. Unlike time-based record validity, it is not possible to select a range of accounting periods that does not at least partially correspond to the active accounting period.

Because record validity is tied to accounting periods, it can also be used with fiscal accounting periods.

Valid from: Select the start period of the record's validity from the dropdown list of accounting periods.

Valid to: Select the end period of the record's validity from the dropdown list of accounting periods.

If you require unlimited validity for the record, leave the Valid from and Valid to fields empty (you can remove an already selected value by pressing the Del key).

The record will then be available in all accounting periods. It is also possible to leave one of the fields without a selected value, thereby leaving the start or end of the record's validity open-ended.

If you select the same accounting period in both the Valid from and Valid to fields, the record will only be usable within that single accounting period (see the accounting period in the header of the side navigation).