Money – Document Types
Document types must be configured before you begin issuing any document. A document type defines the basic properties of a document and also groups documents into categories. The Money module contains the following document types:
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Cash Document Types
Money – Document Types – Cash Document Types
The values recorded here are then available in the Money – Cash Register menu (the Main tab – Document Type field).
Abbreviation
Abbreviated name of the cash document type.
Name
Name of the cash document type.
Receipt Series
The internal document number under which it will be recorded.
Expenditure Series
The internal document number under which it will be recorded.
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"Sales" Tab
Due Date (days)
The number of days within which the cash document must be paid.
Discount (%)
The discount amount is transferred to documents on the Cash Register form.
Payment Method
Select the payment method. The available values are those recorded in the Tools – Codebooks – Payment Methods menu.
Rounding Method section
Here you can set how you want to round the given issued invoice type. This setting is transferred to the issued invoice in the Rounding Method tab, where it can still be changed by the user. The following options are available:
VAT (method)
Set the rounding of the resulting VAT value here. Use the drop-down list to select from the available values: up, down, mathematically.
VAT (precision)
This setting follows on from the previous one. Use the drop-down list to select from the available values: no rounding, thousandths, hundredths, tenths, units, tens, hundreds, thousands.
Total (method)
Set the rounding of the resulting invoiced price here. Use the drop-down list to select from the available values: up, down, mathematically.
Total (precision)
This setting follows on from the previous one. Use the drop-down list to select from the available values: no rounding, thousandths, hundredths, tenths, units, tens, hundreds, thousands.
Automatically generate warehouse documents and require entry of serial numbers
Check this option if you require warehouse documents to be generated automatically and serial numbers to be entered.
Receipt Type
Select the warehouse document type from the drop-down list.
Issue Type
Select the warehouse document type from the drop-down list.
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"Accounting" Tab
Cash Register
Use the drop-down list to select the cash register with which this document type will be used.
Movement Type
Use the drop-down list to select expenditure or receipt.
Cost Centre
Select the cost centre.
Activity
Select the activity.
VAT Country
"Posting Template"
For Receipt (Credit)In the case of movement type
Expenditure
Select the posting template.
For Expenditure (Debit)
In the case of movement type
Receipt
Select the posting template.
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"Print" Tab
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"Intrastat" Tab
Intrastat is an electronic data collection system mandatory for all member states of the European Union. This tab allows you to record all required data.
Country of Dispatch
The country from which the product was dispatched.
Country of Destination
The country to which the product is to be delivered. Fill in this field if the document contains items being sent by you, the invoicing company. If goods are being exported to a third country and, upon leaving the Czech Republic (or Slovakia in the case of Slovak legislation), have not yet been released under any export customs procedure because this release will be carried out by customs authorities in another EU member state, enter that member state.
Country of Origin
The country from which the product originates. Fill in this field if the document contains items for which you are the recipient. In the case of trade with a third country where the goods were released into free circulation in another EU member state before being admitted into the Czech Republic (or Slovakia in the case of Slovak legislation), enter that member state.
Region of Origin
The region from which the product originates.
Transaction
Select the relevant transaction from the drop-down list; the available values come from the Tools – Codebooks – Intrastat – Trade Transactions menu.
Delivery Terms
Select the delivery term from the drop-down list; the available values come from the Tools – Codebooks – Intrastat – Delivery Terms menu.
Mode of Transport
Select the mode of transport from the drop-down list; the available values come from the Tools – Codebooks – Intrastat – Mode of Transport menu.
Special Movements
The available values come from the Tools – Codebooks – Intrastat – Special Movements menu.
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"Document Texts" Tab
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"Texts" Tab
Description
A more detailed description of the document.
Note
Any note relating to the document (not printed anywhere).
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"Administration" Tab
The Administration tab contains information about the validity and visibility of a given record in the codebook across accounting periods. The validity of a record is defined by a range of accounting periods. The record is valid within the specified range of accounting periods; outside this range, the record is not valid and will not appear in the codebook (list) at all. By restricting validity, you ensure that records no longer in use will not be displayed during routine codebook use.
Unlike time-based record validity, it is not possible to select a range of accounting periods that does not at least partially correspond to the active accounting period.
Because record validity is tied to accounting periods, it can also be used with fiscal accounting periods.
Valid From
Select the start period of the record's validity using the drop-down arrow from the list of accounting periods.
Valid To
Select the end period of the record's validity using the drop-down arrow from the list of accounting periods.
If you require unlimited validity for the record, leave the Valid From and Valid To fields empty (remove an already selected value by pressing the Del key). The record will then be usable in all accounting periods. You can leave one of the fields without a selected value to leave the start or end of the record's validity open-ended.
If you select the same accounting period in both the Valid From and Valid To fields, the record will only be usable in that accounting period (see the accounting period in the sidebar navigation header).
Item Sort Order for Print
Items for printing can be sorted by order, name, or code.
EkoKom Report
Primary Document Type
If you check this option, this document type will always be offered as the primary default.
Start Workflow When Document is Created
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Bank Document Types
Money – Document Types – Bank Document Types
The values recorded here are then available in the Money – Bank menu (the Main tab – Document Type field).
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"Accounting" Tab
Bank Account
Use the drop-down list to select the bank account with which this document type will be used.
Movement Type
Use the drop-down list to select expenditure or receipt.
Cost Centre
Select the cost centre.
Activity
Select the activity.
VAT Country
"Posting Template"
For Receipt (Credit)In the case of movement type ExpenditureSelect the posting template.For Expenditure (Debit)In the case of movement type ReceiptSelect the posting template.
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"Print" Tab
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"Document Texts" Tab
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"Texts" Tab
Description
A more detailed description of the document.
Note
Any note relating to the document (not printed anywhere).
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"Administration" Tab
The Administration tab contains information about the validity and visibility of a given record in the codebook across accounting periods. The validity of a record is defined by a range of accounting periods. The record is valid within the specified range of accounting periods; outside this range, the record is not valid and will not appear in the codebook (list) at all. By restricting validity, you ensure that records no longer in use will not be displayed during routine codebook use.
Unlike time-based record validity, it is not possible to select a range of accounting periods that does not at least partially correspond to the active accounting period.
Because record validity is tied to accounting periods, it can also be used with fiscal accounting periods.
Valid From
Select the start period of the record's validity using the drop-down arrow from the list of accounting periods.
Valid To
Select the end period of the record's validity using the drop-down arrow from the list of accounting periods.
If you require unlimited validity for the record, leave the Valid From and Valid To fields empty (remove an already selected value by pressing the Del key). The record will then be usable in all accounting periods. You can leave one of the fields without a selected value to leave the start or end of the record's validity open-ended.
If you select the same accounting period in both the Valid From and Valid To fields, the record will only be usable in that accounting period (see the accounting period in the sidebar navigation header).
Item Sort Order for Print
On the printed document, individual line items are listed in the order in which they were added. If you want items to appear in a different order on the printed document, you can use the drop-down arrow to select a sorting method:
By order – sorted by the value of the Order field, ascending
By name – sorted by the value of the Name field, ascending, items without a name at the end
By code – sorted by the value of the Code field, ascending, items without a code at the end
Primary Document Type
Marks the document type being edited as the primary type. The primary document type selected in this way will be chosen when creating a new cash or bank document, provided that the Primary value is selected for the corresponding documents in the company settings, on the Modules tab, Money tab. This method of designation is particularly useful when predominantly issuing one type of document.
Start Workflow When Document is Created
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Offset Types
Money – Document Types – Offset Types
The values recorded here are then available in the Money – Mutual Offsets menu (the Main tab – Document Type field).