Money – Accounting Presets
General information about accounting presets can be found in the separate chapter "Basic Lists – Code Lists", section "Accounting Presets".
Accounting presets must be configured before you start creating any document. They contain the following form:
__________________________________________________________________
Accounting Presets – Cash Desk Documents
The accounting preset settings for the cash desk module can be found under Money – Accounting Presets – Accounting Presets – Cash Desk Documents.
The values recorded here are then available in the Money – Cash Desk menu (the Specification tab – the Accounting Preset field).
__________________________________________________________________
Accounting Presets – Bank Documents
The accounting preset settings for the bank module can be found under Money – Accounting Presets – Accounting Presets – Bank Documents.
The values recorded here are then available in the Money – Bank menu (the Specification tab – the Accounting Preset field).
In this chapter, we will cover the accounting preset that applies to the "Money" module — i.e., presets that have module visibility set in the "Basic Information" tab as:
Bank: receipt or payment.
Cash Desk: receipt or payment.
Depending on the selected accounting preset option (bank documents / cash desk documents), the area below the top toolbar is pre-set to "Bank – Receipt/Payment" / "Cash Desk – Receipt/Payment", which is why accounting presets created for bank documents / cash desk documents are displayed here.
__________________________________________________________________
Using Accounting Presets
Accounting Preset – Bank Documents is used in the "Money" module when filling in the "Bank Account List" form on the "Accounting" tab. The primary account for the bank is also set there, which is why only the contra accounts for receipt [Credit] and payment [Debit] need to be filled in for these accounting presets.
It is also available when creating individual bank documents, both in the document header on the "Document Specification" tab and in the document line items on the "Main" tab, where you can change the pre-configured accounting setup.
Accounting Preset – Cash Desk Documents is used in the "Money" module when filling in the "Cash Desk List" form on the "Accounting" tab. The primary account for the cash desk is also set there, which is why only the contra accounts for receipt [Credit] and payment [Debit] need to be filled in for these accounting presets.
It is also available when creating individual cash desk documents, both in the document header on the "Document Specification" tab and in the document line items on the "Accounting/Details" tab, where you can change the pre-configured accounting setup.
The basic default configuration is ready. However, it is necessary to review and adjust these settings, and supplement them as needed according to your own requirements.
__________________________________________________________________
The "Basic Information" Tab
Module Visibility
After filling in the abbreviation and name in the main panel, first select "Module Visibility" on the right-hand side to specify which document type you want to create the accounting preset for. By checking the relevant flag, you define in which modules and their documents you want to use the accounting preset.
It is possible to use the same accounting preset for both bank and cash desk. The exception is internal documents — if you check their flag, the checkboxes for all other modules will be deactivated, and vice versa. This is because internal documents require both Debit and Credit accounts to be filled in.
Modules in which visibility can be enabled:
Invoices – issued, received,
Other settlement relationships – receivables, payables,
Bank – receipt, payment,
Cash Desk – receipt, payment,
Warehouse – receipt, issue,
Internal Documents.
Link to account settings:
If you select "receipt" in the "Bank/Cash Desk" row, you are required to fill in the "Account for Receipt [Credit]" field in the "Account Settings" section on the left. This field can be filled in either manually — by entering a specific account — or by selecting one using the search icon.
If you select "payment" in the "Bank/Cash Desk" row, you are required to fill in the "Account for Payment [Debit]" field in the "Account Settings" section on the left. This field can be filled in either manually — by entering a specific account — or by selecting one using the search icon.
Since most accounting presets for cash desk documents may be identical to those for the "Purchases" and "Sales" modules, you can simultaneously check "issued" in the "Invoices" row when selecting "receipt" in the "Cash Desk" row, and check "received" in the "Invoices" row when selecting "payment" in the "Cash Desk" row. This way, the marked accounting presets will also appear in the accounting presets for issued invoices / received invoices.
Account Settings
Account for Payment (Debit)
Account for Receipt (Credit)
Reduced VAT
Second Reduced VAT
Standard VAT
If the company being accounted for is a VAT payer, it is advisable to fill in the accounts for standard-rate VAT and reduced-rate VAT. These accounts are then automatically transferred to created documents, which simplifies the posting of value-added tax line items.
VAT Supply Code
If you fill in the VAT supply code, this information will also be transferred to created documents.
__________________________________________________________________
The "Texts" Tab
Description
A more detailed characterization of the accounting preset.
Note
An additional note for the accounting preset. The note is for your information only and is not printed on any document.
__________________________________________________________________
The "Administration" Tab
The Administration tab contains information about the validity and visibility of the given record in the code list across accounting periods. The validity of a record is defined by a range of accounting periods. Within the specified range, the record is valid; outside of it, the record is not valid and will not appear in the code list (list) at all. By restricting validity, you ensure that records no longer in use are not displayed during routine use of the code list.
Unlike time-based record validity, it is not possible to select a range of accounting periods that does not at least partially correspond to the active accounting period.
Since record validity is tied to accounting periods, it can also be used with fiscal accounting periods.
Valid From
Select the start period of the record's validity using the dropdown arrow from the list of accounting periods.
Valid To
Select the end period of the record's validity using the dropdown arrow from the list of accounting periods.
If you require unlimited validity for the record, leave the Valid From and Valid To fields empty (remove an already selected value by pressing the Del key). The record will then be usable in all accounting periods. It is also possible to leave one of the fields without a selected value, thereby leaving the start or end of the record's validity open-ended.
If you select the same accounting period in both the Valid From and Valid To fields, the record will only be usable within that specific accounting period (see the accounting period in the header of the side navigation).