Posting Rules for Issued Invoices
General information about posting rules can be found in the video "Posting Rules".
Posting rules must be set up before you start creating any documents.
For issued invoices, the posting rules settings can be found in the menu Sales – Posting Rules – Posting Rules – Issued Invoices
The created posting rules can be used in:
Issued Invoice Types
When creating an "Issued Invoice Type", you can specify a posting rule on the "Accounting" tab. The debit account is also set there, which is why only the credit accounts for income [Credit] need to be filled in within this posting rule.
Issued Invoices
When creating individual issued invoices, posting rules are available in the Posting Rule field on the "Specification" tab. On the "Accounting and VAT Line" tab, you can modify the pre-configured accounting settings.
A basic default configuration is provided; however, it must be reviewed and adjusted, or supplemented according to your own requirements.
Tab "Basic Information"
Visibility in Modules
After filling in the abbreviation and name in the main panel, first select "Visibility in Modules" on the right-hand side to choose which document type you want to create a posting rule for. By checking the relevant option, you define in which modules and their documents you want to use the posting rule.
The same posting rule can be used for, for example, bank and cash register. An exception applies to internal documents – if you check that option, the checkboxes for all other modules will be deactivated, and vice versa. This is because both debit and credit accounts are filled in for internal documents.
Modules in which visibility can be enabled:
Invoices – issued, received,
Other settlement relationships – receivables, payables,
Bank – income, expense,
Cash Register – income, expense,
Warehouse – receipt, dispatch,
Internal Documents.
If you select "issued" under the "Invoices" row, you are required to fill in the "Income Account [Credit]" field in the "Account Settings" section on the left. This field can be filled in either manually by entering a specific account or by selecting one using the "magnifying glass" button.
Since most posting rules for issued invoices can be identical to those for the "Cash Register" module, you can simultaneously check the income option in the "Cash Register" row. This will cause the posting rule to also appear in the posting rules for cash register documents.
Account Settings
Expense account (Debit)
Income account (Credit)
Reduced VAT
Second reduced VAT
Standard VAT
If the company being accounted for is a VAT payer, it is advisable to fill in the accounts for standard-rate VAT and reduced-rate VAT. These accounts are then automatically transferred to created documents, which simplifies the posting of value added tax items.
VAT Fulfillment Code
If you fill in a VAT fulfillment code, this information will also be transferred to the created documents.
Tab "Texts"
Description
A more detailed characterization of the posting rule.
Note
An additional note about the posting rule. The note is for your information only and is not printed on any document.
Tab "Administration"
The Administration tab contains information about the validity and visibility of a given record in the codebook across accounting periods. The validity of a record is defined by a range of accounting periods. Within the specified range, the record is valid; outside of it, the record is not valid and will not appear in the codebook (list) at all. By restricting validity, you ensure that records no longer in use are not displayed during routine codebook use. Unlike time-based record validity, it is not possible to select a range of accounting periods that does not at least partially correspond to the active accounting period.
Because record validity is tied to accounting periods, it can also be used with fiscal accounting periods.
Valid From
Select the start period of the record's validity using the drop-down list of accounting periods.
Valid To
Select the end period of the record's validity using the drop-down list of accounting periods.
If you require unlimited validity for a record, leave the Valid From and Valid To fields empty (remove a previously selected value by pressing the Del key). The record will then be available in all accounting periods. It is also possible to leave one of the fields without a selected value, thereby leaving the start or end of the record's validity open-ended.
If you select the same accounting period in both the Valid From and Valid To fields, the record will only be available in that specific accounting period (see the accounting period in the header of the side navigation).