The company setup wizard describes the sequence of steps and configuration settings required for the system to function correctly and remain fully integrated. The chapter general document properties provides a detailed description of the common properties shared by all documents in ABRA Flexi.
Before issuing your first invoice, it is essential to fill in the required code lists. More advanced users may update code lists while creating a document.
First, you must define the numeric document series for invoices.
Next, you need to expand the standard invoice types and add details about their accounting entries, VAT return classification, rounding rules, and so on. Using invoice types allows you to predefine a number of parameters so that you no longer need to enter them manually each time.
It is assumed that the company's chart of accounts has already been set up in the accounting module.
Pay attention to product groups and the creation of a well-organized price list.
The address book and company groups can be updated on an ongoing basis while creating invoices.
Once these code lists have been populated, you can proceed to create a document (via the menu "+ Issue/Receive Invoice" or "Issued/Received Invoices").
The document's accounting date must fall within the accounting period configured when the application was launched.
After entering the document header, you can populate the body of the document itself — that is, add line items.
A completed document can be modified at any time, provided it has not yet been paid. You can edit both the document header and its content.
The module supports advance invoices as well as advance tax documents. You issue an advance invoice, and once it has been paid via the bank or cash register, you can automatically generate an advance tax document with a single button click on the payment document.
At the end of the accounting period, the application revalues invoices in foreign currency. As the document is progressively processed by the various module functions, its status changes accordingly. Invoice payments are processed in the BANK, CASH REGISTER, or INTERNAL DOCUMENTS module. These modules update invoices to the status PAID or PARTIALLY PAID. Description of document matching common to the bank, cash register, and internal documents.
At any time, you can view the invoice ledger, VAT return, and customer/supplier balance. Documents can also be viewed and printed according to a wide range of selectable criteria, which you can prepare in advance.
Correctly completed documents are automatically posted to the accounts upon saving.
If a document is missing any data required for posting, it will be saved with the "posted" field set to "NO".