The company setup wizard describes the sequence of steps and the configuration of program parameters required for the correct functionality and interconnection of the system. The general document properties chapter provides a detailed description of the common properties shared by all documents in ABRA Flexi.
First and foremost, you need to fill in the required code lists before issuing your first invoice. More advanced users can update code lists while creating a document.
You must first define the numeric document series for invoices.
Next, you need to extend the standard invoice types and add information about their accounting entries, VAT return classification, rounding, and so on. Using invoice types allows you to predefine a number of parameters that you will not need to enter manually each time.
A prerequisite is that the company's chart of accounts has already been set up in the accounting module.
Pay attention to product groups and the creation of a well-organized price list as well.
The address book and company groups can be updated on an ongoing basis while creating invoices.
Once these code lists have been populated, you can proceed to create a document (Menu "+Issue/Receive Invoice" or "Issued/Received Invoices").
The document's posting date must fall within the accounting period configured at program startup.
After entering the document header, you fill in the actual content of the document, i.e., the line items.
A completed document can be modified at any time, provided it has not yet been paid. You can change both the document header and its content.
The module supports advance invoices as well as advance tax documents. You issue an advance invoice, and once payment has been received in the bank or cash register, you can automatically generate an advance tax document with a single button click on the payment document.
At the end of the accounting period, the program revalues invoices in foreign currencies. As the document is progressively processed by the various module functions, its status changes accordingly. Invoice payments are processed in the BANK, CASH REGISTER, or INTERNAL DOCUMENTS module. These modules update invoices to the status PAID or PARTIALLY PAID.
At any time, you can view the invoice ledger, VAT return, and the accounts receivable/payable balance. Documents can also be browsed and printed according to a wide range of selectable criteria that you can prepare in advance.
Correctly completed documents are automatically posted upon saving.
If a document is missing any data required for posting, it is saved with the "posted" field set to "NO".