The first part can be found here.
🛒 "Purchase" Module
📄 Received Invoice
🖨️ Print Current Document
Prints the document currently selected by the cursor.
Clicking the button opens a document preview.
The document language can be changed in the preview.
If the document looks correct, you can:
print it (the Printer button),
export it to PDF (the PDF/Acrobat button),
send it by email (the Letter button).
✍️ Sign for Payment
Used when Require signature before issuing a payment order. is enabled under Company → Settings → Modules → Purchase.
Once the invoice has been signed by an authorized person, a flag appears in the Payment Order Signature column and a payment order can be issued.
💰 Company Summary Information
Used to review financial relationships when creating or updating a document.
Displays the company card – Summary Information tab:
Column 1 – Invoicing and payment behavior
Total invoiced, Unpaid, Paid after due date, Average delay, Invoicing limit, Defined payment termsColumn 2 – Incomplete trade documents
Open inquiries and offers, uninvoiced orders, unstocked orders
Additional data is available on the other tabs.
💵 Cash Payment
Generates a cash receipt document (cash intake) that settles the invoice.
The document takes the amount from the invoice, contains no VAT, and creates a link to the invoice.
The invoice status changes to Paid.
Pre-filled fields on the cash receipt document:
Cash register
Internal number
Received number / Variable symbol
Date of issue
Description (company)
Accounting:
Issued invoices:
Debit – cash register account
Credit – Debit account from the invoice
Received invoices:
Debit – Credit account from the invoice
Credit – cash register account
VAT classification: Not subject to VAT
Accounting date: taken from the invoice
🔗 Create/Cancel VAT Advance Document Link
The application allows you to create a link (association) between a VAT advance tax document and a bank statement or cash receipt document to which the VAT advance tax document was created (manually).
By default, a VAT advance tax document is created automatically from a bank or cash transaction when an advance payment is settled.
↩️ Create Credit Note
Allows you to create a credit note by selecting items and quantities (invoice correction, goods return).
➕ Settle from Overpayments in Bank and Cash Register
Offers unmatched bank payments for settling the invoice.
📄 Create Invoice from Advance Payment
If you want to issue an invoice from an advance payment that has not yet been settled, you need to have deduction of unpaid issued advance payments enabled in the company settings (Company - Settings - Modules - Sales - Invoice).
📊 Calculate Payment Status as of Date
A wizard for calculating the payment status as of a selected date.
Option to open in a new window.
🏗️ Create Asset Card
Opens the Assets – New Record form, where you fill in the details and save.
📑 Issued Inquiries
📤 Request from Another Supplier
Copies the inquiry without a company so it can be sent to a different company.
📥 Create Received Offer
Creates a received offer; the inquiry is marked as Done.
📦 Create Issued Order
Creates an order; the inquiry is marked as Done.
📥 Received Offers
📦 Create Issued Order
Creates an order from the received offer and marks the offer as Done.
📦 Issued Orders
🖨️ Print Current Document
Same functionality as for received invoices.
💰 Company Summary Information
Displays company summary information (identical to received invoice).
📉 Order to Minimum Stock Level
Creates an order based on the minimum stock level set on the inventory card.
🧾 Create Received Invoice
This option allows you to create a received invoice directly from an issued order, even if the entire order has not yet been fulfilled.
After confirming this option, a dialog box appears where you can clearly verify:
what goods were ordered,
the ordered quantity,
the quantity already fulfilled from the order,
the quantity remaining to be fulfilled,
the current stock level of the goods.
If you leave an item checked in the "Include" field, you can fill in:
the delivered quantity, i.e. the quantity that has been invoiced to you.
Depending on the type of goods, you can also select:
or the serial number of the delivered goods.
For easier operation, the following buttons are available:
Select All – checks all items in the Include field,
Deselect All – unchecks all items.
These buttons allow you to quickly check or uncheck all items at once.
After clicking "OK":
you select the invoice type,
the invoice is created automatically,
all that remains is to fill in any additional details and
save the document.
The order status changes automatically based on the scope of invoicing:
Fully invoiced order
→ status "Done"
→ no further documents can be created from this order.Partial invoicing
→ status "Partially done".
If you want to change this status, the document will:
reset the fulfilled changes,
not cancel the invoice or any related documents.
This procedure can be used, for example, when you requested a repeat of the same delivery.
If your invoice type has the option:
"Automatically generate warehouse documents"
enabled, then a goods receipt document will also be created automatically along with the invoice.
📄 Order from Another Supplier
This option allows you to copy an issued order including its line items but without the supplier, which you can then add manually or select from the address book.
🔍 Order Based on Query Result
This function allows you to create an order based on a custom query. Custom queries can be created under "Tools" – "Custom Queries".
📥 Create Goods Receipt
This option allows you to create a goods receipt directly from an issued order, even if the entire order has not yet been fulfilled.
After confirming this option, a dialog box appears that is identical to the one used in the previous cases.
The dialog displays all line items from the issued order that have not yet been fulfilled, i.e. for which no warehouse goods receipt has yet been issued.
The following information is clearly listed for each item:
item code,
item name,
unit of measure from the price list,
ordered quantity,
quantity already fulfilled,
quantity remaining to be fulfilled,
current stock level.
The following columns can be edited in the dialog:
Fulfill,
Purchase price,
For goods tracked by serial numbers, these can be entered by clicking the "Serial …" button.
In all other cases, this field is grayed out and inaccessible.
At the end of each row, you can check the "Include" option:
each row checked this way will be fulfilled,
the checked item will become a goods receipt line item.
This selection can be manually cleared or adjusted.
For quick operation, use the buttons in the lower right of the dialog:
Select All – checks all items,
Deselect All – unchecks all items.
After confirming the dialog, you will be prompted to:
select a warehouse from the warehouse list,
confirm your selection.
The goods receipt will then be generated automatically.
The "Movement type specification" field is automatically populated with
"Receipt after order".The "Document status" field remains empty.
It will be filled with the value "Invoiced" when a received invoice arrives and is created using the services button in the "Goods" module directly from this generated goods receipt.
Finance Module
💰 Cash Register
🔗 Create Payment Link
This option allows you to create or remove a link between the paying document and the document being paid.
Process:
a dialog titled "Select Receivable/Payable for Payment Matching" appears,
you select the document to be matched with the selected payment.
This function is identical to the Match / Unmatch button on individual documents.
✍️ Manual Payment Link Creation
This option allows you to manually create a link between the paying document and the document being paid.
clicking opens a table for selecting documents,
you select the document you want to link to the cash receipt document,
if a difference arises after linking, you can post it as a difference or overpayment.
⚙️ Automatic Payment Link Creation
This option enables automatic matching of a payment with a received or issued invoice.
information about the matching process is displayed on screen,
the "How paid" column is updated with the matching method, e.g.
automatically by variable symbol – when the amount and variable symbol match.
🔗 Create/Cancel VAT Advance Document Link
This option allows you to create a VAT advance tax document from a payment against an advance invoice.
📄 Create Invoice from Settled Advance Payments
If the advance invoice is fully settled:
a final invoice is created automatically,
the advance payment is immediately deducted from it.
If the advance invoice contains price list items:
it may also include items with a serial number,
a stock issue document is created simultaneously and a serial number selection is offered.
Requirements for creating a final invoice in this way:
the advance invoice must be settled,
it must not be without line items,
it must not have a linked warehouse document,
it must not have been already deducted.
⚠️ The amount cannot be changed in the line items of a final invoice created this way – the invoiced amount must match the settled advance payment.
➕ Create Overpayment
This option allows you to create an overpayment, whereby the unmatched portion of the payment is transferred to other receivables or payables.
Process:
click Create Overpayment,
a window for selecting the document type appears
(if not already configured in the automatic operations in Company Settings),after confirming, a message is displayed confirming that the overpayment document has been created.
➕ Create Asset Card
This function allows you to create an asset card.
After clicking the button:
the "Assets – New Record" form opens,
you fill in any missing details,
the following fields are populated automatically:
inventory number,
Acquisition cost,
document number,
acquisition date.
Confirm the record by clicking Save and Close.
🏦 Bank
🔗 Create Payment Link
Allows you to create or remove a link between a bank payment and the document being paid.
a dialog titled "Select Receivable/Payable for Payment Matching" appears,
the function is identical to the Match / Unmatch button on documents.
✍️ Manual Payment Link Creation
Used for manually matching a single payment with multiple documents
(e.g. a customer settles several invoices with one payment).
a table for selecting documents opens,
you select the documents you want to link to the bank transaction,
any difference can be posted or transferred as an overpayment.