The "Money" module covers both cash and non-cash transactions, i.e., cash registers and bank accounts.
First, you need to define document number series for both the cash register and the bank.
It is also advisable to plan your accounting posting rules in advance.
Fill in the list of cash registers that you have in your company.
Fill in the list of bank accounts that you use.
After completing these steps, you can start creating documents in both lists.
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Electronic banking – homebanking
Electronic banking is offered by most banking institutions. The service enables communication with your bank via the Internet from anywhere in the world.
To use electronic banking, you must sign an agreement with your bank, which will provide you with the communication software. Once the software is installed on your computer, you can download statements, send payment orders, and more from that specific computer.
To make use of data received from the bank and to properly prepare bank payment orders in ABRA Flexi, it is essential to correctly configure the parameters for each bank account in the list of bank accounts. The following fields must be filled in:
account number and bank code in the "Bank" tab,
type in the "Bank" tab,
bank currency in the "Bank Information" tab,
and the "Electronic Banking" tab.
This system also works if you have a single account number but the bank internally divides the account into multiple currencies. If everything is configured according to the instructions, the same path can be set for downloading statements and sending payment orders for all currencies. The system will automatically load statements into the document series with the correct currency.
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Downloading statements
First, use your banking software to save the bank statements to your computer's disk. This location must match the statement path configured in the "Electronic Banking" tab.
To import statements into ABRA Flexi, go to Bank – select the "Import Statements" option from the toolbar – it is hidden under the button.
If ABRA Flexi finds a bank statement that matches the configured settings and has not yet been imported, it will load the statement into the accounting system and notify you of the result:
The notification includes the file name, statement number, and account number. To prevent the statement from being imported again, the suffix ".nacteno" is appended to the saved file's extension. If you are testing the import in a trial environment, simply delete the ".nacteno" suffix and you can re-import the statement into the live version.
Immediately after the import is complete, the table overview will be updated with as many rows as there were items imported. You can then continue working with the items in the usual way.
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Payment orders
Payment orders can be created in the "Money" module as well as in the "Purchasing" module. These two options exist for ease of navigation — some users look for this feature under received invoices, while others look for it under bank statements.
First, create a payment order in the usual way. When you select an account that has electronic banking configured, the method of sending the order will automatically be set to Electronic.
If you want to send the order electronically, use the button on the payment order form. After clicking it, a confirmation prompt will appear asking you to confirm saving the generated file containing the order data. The file will be saved according to the settings defined in the list of bank accounts under the "Electronic Banking" tab. You will be notified once the order has been saved to the file. The file name and its creation date will also be recorded in the order. At the same time, the value in the Order Status field will change to "Sent," and you will no longer be able to work with the items in the order — they cannot be modified, deleted, or have new items added.
To submit the order — i.e., the generated file — to the bank, you must use the banking software used for communication with the bank.
Note:
If you discover any discrepancies in the order before sending the file to the bank (e.g., you do not want to pay a particular invoice), use the button on the top toolbar. This will revert the order to the "Not Sent" status, allowing you to modify, delete, or add items. The previously generated file will not be deleted by this action, but it will be overwritten when the order is sent again.