For a specific business partner or group of business partners, you can set individual prices for particular price list items. This applies to both sales and purchase prices.

You can also use individual prices to set a fixed price in a foreign currency.

If an individual price is set, it is always applied once the company, price list group, or currency is entered on the sales document.

In addition to manual setup, you can also import sales and purchase prices. Prices that have already been entered can also be modified via bulk update.

Individual sales prices can be set in three ways. In all cases, you can restrict their validity period or limit their application to a specific branch.

The manual option for setting up individual prices can be found in the bottom tab bar of the price list or in the contacts directory. It is called "Sales Prices".

To create a new individual price:

1) For All Companies

This option is especially useful when setting a fixed price in a foreign currency. If you don't want the price of a price list item to be recalculated into the home currency using pricing exchange rates when selling, use this option.

2) For a Company

As mentioned above, an individual sales price can also be set for a specific customer. This is useful, for example, when you have negotiated a price with a customer that differs from the default price. This typically does not apply to retail sales.

3) For a Price List Group

Individual sales prices can also apply to price list groups (customer groups). The behavior is then the same as in the option above (for a company), except that the price applies to multiple companies.

We'll show you how to set up a price list group in the next guide.

As you can already see from the screenshots above, individual prices can also include additional volume discounts. These are applied in the same way as the individual price itself, with the obvious difference that they only apply once the required quantity is reached.

The setup might look like this, for example:

The volume discount is based on the quantity in units of measure stated on the document line item. If you sell in packages, Flexi recalculates the quantity into units of measure and only then determines whether the volume discount applies. The price itself cannot be linked directly to a package.

You cannot enter two records for the same combination of company or price list group, currency, branch, and period. Conversely, you can save two prices in the same currency for the same company without any problem, as long as the branch or validity period differs.

This can be useful, for example, if you sell through multiple channels and want a different price in-store than in your e-shop. You link the price to the relevant branch, and it will only apply to documents associated with that branch.

Just as you can set a fixed sales price in a foreign currency, you can also set a fixed purchase price in a foreign currency.

The manual option for setting up individual prices can be found in the bottom tab bar of the price list or in the contacts directory. It is called "Purchase Prices".

You can also set an individual purchase price belonging to a specific supplier.

In addition to standard individual prices, you can specify volume discounts, meaning the price can change once a certain quantity is reached.

Individual purchase prices can also include the supplier's product code (which can be used, for example, when importing an ISDOC invoice, where the price list item is identified using the supplier code entered here).

You can also add text fields such as stock status or delivery time. These have no further functional connection — they are for your information only.

If you have multiple suppliers for a single item, you can mark one of them as primary. Only one supplier can be primary at a time; marking another supplier as primary will remove the flag from the previous one.