When you first open the application, document types for the individual modules are already preconfigured. To keep things clear when transferring unpaid receivables and payables, we recommend creating new document types for issued invoices, received invoices, other receivables, and other payables, all with the corresponding analytical accounts.

You can find document types in Settings › Records › Documents › Document types (for details, see the article Document types). For example, open issued invoice types via the Issued invoice types item, and create a new type with the New button.

New document types also let you assign new document series so that the internal numbers of the documents you enter match the original ones. Select the series in the Document series field; to create a new series, follow the instructions in Adding a document series. You can also assign your company's Bank account to a document type; for a type used for unpaid payables, this makes the subsequent work of creating payment orders easier.

On the Accounting tab of the document type, you enter the posting template (for issued invoices, the Posting template [CREDIT] field).

If you enter documents manually, you must temporarily select the Manual overwriting of document numbers option in Settings › Modules › Accounting on the Documents tab so that you can record a document under its original number. If you import documents using Excel, the required values are Internal number and Document type.

A company switches to ABRA Flexi as of 1 January 2026. At the end of the previous accounting period, it has unpaid receivables and payables from 2023, 2024, and 2025. To enter unpaid issued invoices, create a new document type in the issued invoice types with a name such as "Unpaid invoices up to 31 Dec 2025", and use this type only to record unpaid or partially paid issued invoices issued up to 31 December 2025. The number of newly created document types depends on the number of primary analytical accounts for receivables and payables used in your accounting in the previous software. It is also advisable to enter a posting template in the document type with analytical account 395xxx, through which the entire accounting transition will be carried out. Assign a newly defined document series to the document type (Settings › Records › Documents › Document series).

Tax records have no accounts; they are replaced by posting templates linked to the relevant section of the Income Tax Act and with a reference to the tax non-deductibility of income and expenses. For this reason, the posting template is usually not entered directly in the document type (unless it is uniform), but rather in the header of individual documents or in their line items.