Saldo (Balance) is an accounting output used to check the settlement balance status of documents. It allows you to display, for example, paid or unpaid receivables and payables, and to filter them according to various criteria.
The balance groups accounting entries by matching symbol. The matching symbol is calculated when the balance is generated and is based on the relationships between source documents and their payments.
Creating a balance
You can open the balance in the top navigation in the Accounting → Accounting outputs → Balance module.
Once opened, a form will appear where you can set the parameters for selecting the data you want to display in the balance.
Payment
In the Payment section, you can narrow down the selection according to payment status.
The following options are available:
all – displays both paid and unpaid records,
paid – displays only paid records,
unpaid – displays only unpaid records.
Matching symbol
In the Matching symbol field, you can enter a specific matching symbol to search for records by.
The matching symbol is the key used by the balance to group accounting entries in settlement accounts. It is not a separate, editable field on the document — it is calculated when the balance is generated, based on variable symbols and the relationships between documents and their payments.
Variable symbol
In the Variable symbol field, you can enter one or more variable symbols to narrow down the balance.
Period
You can narrow down the selection by:
Posting date from
Posting date to
Issue date from
Issue date to
You can enter the date manually or select it using the calendar.
💡 Tip: If you need to display the balance for a specific period, we recommend primarily using the posting date or issue date restrictions. To check unpaid documents, it's a good idea to consider before setting the period whether you need the current status or the status as of a specific date.
Accounts and counter-accounts
Using the Account and Counter-account fields, you can specify which accounts the balance should be generated for.
You can enter into the text field:
a specific account,
multiple accounts separated by commas,
a range of accounts.
You can also select the account or counter-account from a list.
📝 Example:
If you want to display only movements on receivables accounts, you can restrict the selection to, for example, account 311.
Posted
Using the Posted field, you can specify whether to display:
only posted records,
only unposted records,
or all records, according to the available option.
Setting additional restrictions
If you need to further refine the selection, enable the Set more restrictions switch.
Once enabled, additional parameters become available.
Cost center
You can restrict the selection to a specific cost center.
Order
You can restrict the selection to a specific order.
Company
You can restrict the selection to a specific business partner.
Debit amount
Using the Debit amount from and Debit amount to fields, you can set an amount range on the debit side.
Credit amount
Using the Credit amount from and Credit amount to fields, you can set an amount range on the credit side.
Debit amount in currency
If you work with foreign currencies, you can use the Debit amount in currency from and Debit amount in currency to fields to restrict the selection by the debit-side amount in the document's currency.
Credit amount in currency
Using the Credit amount in currency from and Credit amount in currency to fields, you can set an amount range on the credit side in the document's currency.
💡 Tip: You don't need to use additional restrictions every time you generate a balance. Enable them only when you need to further refine the selection result.
Balance output
In the Output section, you can choose how you want the result to be displayed.
Display results in the agenda
The results are displayed directly in the record list within the web interface.
This method is suitable, for example, for further filtering, checking individual records, or working with the result directly within the application.
Create a PDF file
The balance result is generated as a PDF file.
After selecting this option, you can choose the print report to be used for generating the PDF.
By default, the Balance report is selected.
💡 Tip: You can use the PDF output, for example, to save or share the balance result outside of ABRA Flexi.
Completing the selection
Once you have set the required parameters, click the Export button.
ABRA Flexi will then generate the output according to the specified parameters and the chosen display method.
If you want to reset the settings to their default state, use the Restore default values button.
📝 Example of use:
Displaying unpaid invoices
To check unpaid receivables, you could, for example, set:
Payment status: Unpaid
Account: 311
and optionally further restrictions by company, cost center, or period.
In the Output section, choose Display results in the agenda and click Export.
ABRA Flexi will display the records matching the specified conditions.
What to watch out for
The balance is not grouped only by variable symbol, but by matching symbol. Because of this, a document may remain in the unpaid balance even though it has been paid. In such a case, it is a good idea to check the matching symbols of the document and its payment.
A typical problem occurs, for example, when a single payment settles multiple documents with different variable symbols. You can find a detailed explanation of this topic in the article Matching symbol in balance.
⚠️ Note: If you need to investigate why a specific document remains in the balance, we recommend first displaying the balance without any payment status restriction and comparing the variable symbol and matching symbol of the related records.
Frequently asked questions
❓ Why does a document show as unpaid in the balance even though it has been paid?
First, check the matching symbol of the document and its payment. When matching, the balance does not work with the variable symbol alone. If the document and its payment are not matched correctly, the document may remain unpaid in the balance.
💡 Tip: If you need to determine the cause, first display the balance without any payment status restriction and compare the data of the document and its payment.
❓ Why can't I select a specific account?
Check whether you are entering the account into the correct field:
Account specifies the account on which you want to search for accounting entries.
Counter-account specifies the counter-account to restrict the selection by.
You can also enter the account directly into the text field. For multiple accounts or an account range, use the syntax provided directly in the form.
❓ How do I find out why a specific document is not in the balance?
Check the following, one by one:
whether the document is posted correctly,
whether it falls within the set period,
whether it matches the selected account or counter-account,
whether it matches the set payment status,
whether it has the correct variable and matching symbol,
whether there is a condition set in the Set more restrictions section that excludes it from the selection.
💡 Tip: The easiest way to find the problem is to start with the default balance settings and add individual restrictions one at a time. Once the record disappears, you'll know which condition affects its display.
❓ Why does the balance differ from the amount I see on the invoice?
The balance works with accounting entries, not just the data shown on the document. The resulting amount may therefore depend, for example, on posting, payments, currency, or the matching method.
For a specific discrepancy, it is therefore advisable to compare the document with its accounting entries and payments.