If we have an employee who works across multiple cost centers, we may need to split the payroll costs for their work between those cost centers.

The cost allocation is only displayed when generating Internal Documents or Other Liabilities — i.e., when posting to accounts 521, 524, etc.

Individual payroll components are not recalculated, and a breakdown of payroll components by individual cost center is not available.

Work for cost centers can be configured in three places.

Individual employees can be assigned to different cost centers.

You can enter payroll costs as a percentage for individual cost centers, jobs, or activities.

Open the relevant employee and navigate to the Work for Cost Centers tab:

Values are entered as percentages.

Click the New button here:

Fill in the cost center the employee can work for. If you are using the job order module, you can also specify a job order — in that case, this remuneration will also be reflected in the job order analysis. You can also specify a particular activity, which can be created via Tools – Codebooks – Activity.

Enter the start date and, if applicable, the end date through which the employee may work at this cost center, and in the Percentage field enter, for example, whether the employee works 50% of their shift at a given cost center, etc.

After filling in the details, click Save and Close, or add another cost center in the same way using the Save and New button.

In the payroll update, you can enter costs in hours for individual cost centers, job orders, or activities.

Go to Employees – Payroll Update, open the relevant employee, and navigate to the Work for Cost Centers tab:

Click the New button and enter the hours worked at this cost center (job order, activity):

Repeat the same process for the other cost centers.

Please note that the hours entered for work at cost centers must not exceed the working time fund. Flexi will warn you about this when generating liabilities; however, the message can be dismissed and the liabilities will still be generated:

Costs will be allocated when payroll is posted — during the Generate Documents action, which creates Internal Documents and Other Liabilities.

The document line items will be split between the individual cost centers, or activities or job orders as applicable.

Costs are distributed across the following accounts:

Internal Documents – Gross Wage – account 521

Other Liabilities – Social and Health Insurance contributions – account 524

Or other expense accounts used in the document type settings.

Holiday pay, sick pay, and meal allowance flat-rate compensation are also allocated by cost in Internal Documents or Other Liabilities, and are likewise distributed proportionally.