Setting up cost centers
New cost centers can be configured in the menu Tools - Code lists - Cost centers.
Click the New button and create the cost centers you need:
If you want the address of this branch to appear in the PDF preview of invoices, you must check the Print on documents option.
Now that you have multiple cost centers, you can display accounting data for a specific cost center only, using the top-left menu below the company name:
Posting to cost centers
Once your cost centers are set up, you can use them on all documents:
The cost center is a required field for a document to be posted to the accounting ledger. If the debit, credit, and VAT accounts are filled in but the cost center is left blank, the document will not be included in the accounting records.
The system will also notify you with the following message:
Financial reports for individual cost centers
Documents are posted to cost centers across the issued and received invoices, other liabilities, receivables, and internal documents menus. The cost center breakdown can also be used within payroll management. You can learn more about assigning work to multiple cost centers in the article: Compensation for work across multiple cost centers (GUI) | ABRA Flexi (flexibee.eu)
Accounting reports can then be generated by cost center, allowing you to view transactions for a specific branch only:
The balance sheet or profit and loss statement can also be displayed for specific cost centers only. You must first click Recalculate:
Next, select the period, rounding method, and the cost centers for which you want to calculate the balance sheet or profit and loss statement:
You can select multiple cost centers at once; however, in that case the balance sheet or profit and loss statement will show a combined total for all selected cost centers. If you need to view these reports for each cost center separately, you will need to generate them one at a time. When ready, click Calculate.
Frequently asked questions
1) Is it possible to enter different contact details for PDF previews of different invoices?
Yes, you can use the cost center settings for this purpose — see section 1. You must check the Print on documents option; once a cost center is selected on an invoice, a Branch field will appear in the preview displaying the contact details entered in Tools - Code lists - Cost centers:
2) Is it possible to configure the posting of an issued invoice so that some line items are posted to the revenue of one cost center and other line items to the revenue of a different cost center?
Yes, this can be achieved by selecting the cost center at the line item level rather than in the document header. This way, it is possible to configure certain invoice items to be posted to the costs of one cost center and others to the costs of a different cost center:
