In this article, we will show you how to enter sick leave for employees and how to submit the required outputs to the CSSZ (Czech Social Security Administration).
Entering sick leave in payroll update
Absences can be entered in HR under the Absences tab, or during payroll processing via the Employees - Payroll Update menu using the Update Absence button:
Here, click the New button:
Select the absence type Illness and fill in the decision number and the period of illness:
To load sick leave data from an XML file, you can use the eNeschopenka Import feature, either in HR or via Payroll Update - Update Absence - eNeschopenka Import.
Next, recalculate the payroll and on the Absence tab you should see the amount to be paid out. If the employee has been sick for an extended period, no amount will be calculated after 14 days, as the benefit is then handled by the CSSZ.
Attachment to the sick leave benefit claim
The Attachment to the sick leave benefit claim form can be found in the Employees - Print Outputs - For CSSZ - Employer's notification of employee's benefit claim menu. Simply fill in the person, employment relationship, and type of claim, and then select the month and year preceding the month in which the social event occurred.
The output can be printed as a PDF or exported as an XML file, which can then be submitted to the CSSZ.
Employer's notification of termination of incapacity for work
Once the employee's incapacity ends, the Employer's notification of termination of incapacity for work form can again be found in the Employees - Print Outputs - For CSSZ menu. Simply select the person and the remaining information will be filled in automatically. The date of the last day of incapacity is populated based on the absence update in the payroll update. If a different date is required, check the Return to Work checkbox and the field for the last day of incapacity will become editable:
Frequently asked questions
1) Sick leave was not calculated and I don't know why.
If sick leave has not been calculated on the Absence tab in the payroll update, there are two possible reasons:
a) The employee was already sick in the previous month and the 14-day period paid by the employer has already elapsed.
b) The employment law average earnings (PPP) have not been filled in under HR - Employment Relationship - Employment Law Average Earnings:
This applies only to new employees or employees returning from an extended absence (e.g. parental leave). If the employee worked in the previous quarter, the PPP will be calculated automatically.
2) The employee is sick for the second month and the 14-day period during which sick leave is paid by the employer is being recalculated from the beginning.
If an employee remains sick into the following month, never create a new absence record — only extend the existing absence by updating the End date field. Otherwise, the 14-day period would restart from the beginning.
3) The probable amount of income is not populated in the attachment to the sick leave benefit claim.
This is because Flexi does not contain any data that could reliably correspond to this field. Therefore, this value must be entered manually.
For output in XML format, the value can be added by uploading the attachment to the CSSZ portal (https://eportal.cssz.cz/web/portal/tiskopisy-nempri-2020) and editing the Probable amount of income field. This field is only editable in the form if the monthly breakdown of countable income has not been filled in.
After editing the form, save the XML file and then submit the attachment.