In this tutorial, we will show you how to track costs (or revenues) in the ABRA Flexi application.
Contents:
Posting via analytical accounts
If we want to find out, for example, how much was spent on office supplies, we first need to split the postings into analytical accounts so that we can track them separately. You can set up analytical accounts in the Accounting - Chart of Accounts menu.
You will then assign these analytical accounts to documents in the Posting section, depending on what the given invoice relates to.
Alternatively, it is also possible to work with line items (e.g., the first line item for office supplies, the second for marketing):
Profit and loss statement
Once you have your analytical accounts set up this way, you can track costs using two reports. The first, classic report is the profit and loss statement. Instructions on how to display this report can be found here. You can then use the yellow printer icon to display the print report Report Lines (Account Breakdown):
In this report, you will then see the individual profit and loss statement lines, including the individual analytical accounts that feed into the report:
Summary of costs and revenues
The second option is to use the Summary of Costs and Revenues report, which you can find in the Accounting - Accounting Outputs - Summary of Costs and Revenues menu:
In the wizard, we can then select only the cost accounts we are interested in, and we can choose whether we want only tax-deductible accounts, non-deductible accounts, or all of them:
On the next tab, we can further narrow the selection by cost center, activity, or currency, and then click the Finish button:
Two reports will be offered — either by turnover or by balance — so select the one you currently need:
A report will be displayed showing costs broken down by individual analytical accounts. The grey row shows the total of the analytical accounts, i.e., the value of the synthetic account:
