📘 Accounting – Navigation
The Accounting module covers all agendas that cannot be assigned to other modules but are essential for bookkeeping.
Here you will find internal documents, other receivables and payables, the chart of accounts, posting rules, and all statutory accounting outputs.
💡 The module is built on the principle that there are no primary and secondary documents – Flexi uses a single document to which all accounting views are always linked. This increases both the speed and reliability of the system.
🧾 What the module allows you to do
creating internal documents,
managing other receivables and payables,
overviews and lists of accounting documents,
posting rules (pre-accounting templates),
creating and maintaining the chart of accounts,
generating accounting outputs (journal, general ledger, balance sheet, profit & loss statement, VAT…),
data export and import.
🧠 How Flexi works with documents
In ABRA Flexi, all accounting outputs are generated solely as views of a single primary document.
No secondary journal entries are created.
Benefits:
⚡ very fast processing,
🔒 high reliability (e.g. in the event of a power failure),
📄 documents are saved only once,
🔍 easier verification of document links.
📑 Side navigation
➕ New internal document
Opens a blank internal document card.
You must fill in the document type, which determines the number series and posting rule.
➕ New receivable
Creates a new other receivable.
Once the receivable type is filled in, the number series and posting rule are populated automatically.
The Services function allows you to:
process an immediate cash payment (a cash receipt document is generated),
view links between documents.
➕ New payable
Creates a new other payable.
Again, you must fill in the payable type.
The Services function allows you to:
process a cash payment (an expense cash document is generated),
sign the payable before payment,
view document links.
If you have the Payroll module, this is also where payroll data is imported into accounting.
📉 Tax application – payables
Used to identify unpaid payables that are more than 6 months past their due date and to automatically process the reversal of a claimed VAT deduction in accordance with the new rule effective from 1 January 2025.
The function includes a wizard called "Overdue unpaid" (Accounting → Accounting Outputs → Overdue Unpaid), which identifies invoices affected by the rule and allows you to create a VAT reversal document. The resulting document has posting and VAT lines (negative amounts) set automatically.
📂 Main workspace
Provides direct access to the module's main lists:
📄 Internal documents
A list of all internal documents with the following options:
create, edit, reverse, delete, copy,
print and export to Excel,
sort and filter by any criteria.
Posting is performed automatically if the document contains all required information (posting rule, cost centre).
Otherwise, the document remains unposted.
💰 Other receivables
A list of all other receivables.
Options: add, edit, reverse, print, export, import.
The Services function allows cash payments.
Receivables change their status to PAID or PARTIALLY PAID based on payment.
🧾 Other payables
A list of other payables – similar to receivables:
create, edit, delete, print, export/import,
cash payments, signing the payable, tracking document links.
Payables are marked as PAID or PARTIALLY PAID once settled.
📚 Workspace – secondary section
Contains features that configure the accounting logic for the entire module.
⚙️ Document types
Every accounting document must have its own document type – which carries preconfigured parameters:
language variants,
number series,
currency, cost centre, VAT country,
accounting nature,
posting rule.
Document types in the module:
Internal document types
Other receivable types
Other payable types
For receivables and payables, you can preset the account for only one side (Debit or Credit); the other side is filled in when creating the document.
🧮 Posting rules
Used to automate accounting entries.
Available variants:
Posting rules – internal documents
Posting rules – other receivables
Posting rules – other payables
Posting rules include settings for:
Debit/Credit accounts,
VAT posting,
supply code,
notes and descriptions.
Everything can be exported to Excel.
🔢 Document series
Settings for document numbering.
Each series can have:
a prefix (e.g. INT, REC, PAY),
a numeric part (1–8 digits),
a suffix (e.g. year),
an accounting period.
Available series:
internal documents,
other receivables,
other payables.
📊 Report list
Used to create custom accounting reports.
The following mandatory reports are preconfigured by default:
Balance Sheet,
Profit and Loss Statement.
You can define custom item layouts, period ranges, and calculations.
🧾 Chart of accounts
The most important accounting list in the entire system.
Each account has the following settings:
type (balance sheet, income statement, closing, off-balance sheet),
kind (asset, liability, expense, revenue),
tax deductibility,
open item accounting,
currency.
Accounts can be copied, added, deleted (if no postings have been made to them), sorted, printed, and exported.
➡️ The chart is based on the standard accounting framework.
📈 Accounting outputs
Contains all the accounting reports you need, which can be generated according to various criteria:
Available reports:
Accounting Journal
Account Movements
Open Items / Open Items by Period
Job Order Accounting Analysis
Account Balances
VAT Supporting Documents
VAT Return
Trial Balance
General Ledger
Balance Sheet
Profit and Loss Statement
Outputs can be filtered by:
period,
posting date / issue date / supply date,
cost centre,
account,
amount,
job order,
documents (all / posted only).
For the Balance Sheet and Profit and Loss Statement, a dedicated dialog is displayed with options to:
Recalculate,
select the period,
choose a cost centre,
choose the currency / rounding to thousands.
