This guide shows how to create a mutual offset of receivables and payables for a single business partner in the ABRA Flexi web interface. It is the equivalent of the mutual offset wizard in the desktop application.
ℹ️ Mutual offsets can also arise between different business partners, for example in insurance claims. Such an offset is created manually. For the procedure, see the article Manual mutual offset.
Creating a mutual offset
To create an offset for a single business partner, you need to have receivables and payables in your accounting that you want to offset against each other.
You can find the Mutual offsets module in the left menu under All modules, or faster by using the search in the top bar.
You can also create an offset directly from an invoice: in the invoice detail, click the three dots in the bottom bar and select Mutual offset.
In the Mutual offsets module, click the arrow next to the New button and select Offset.
The form for creating a mutual offset opens. Select the business partner (Company), the currency, the offset date, the offset number, and the period in months in which to search for documents to offset (the Documents from the last months field; the default value is 12).
💡 To link the offset documents together, choose an offset number that is the same on all records of a single offset. The individual offset records then differ by their internal number.
Selecting documents for the offset
Once you select the business partner, their unpaid receivables and payables are displayed. To process the offset, you must select at least one receivable and one payable. If you open the form from an invoice, that invoice is already selected.
Below the list of documents, the Offset amounts section shows the totals of the selected receivables and payables, the offset amount, and the informational difference.
Completing the offset
Click the Create offset button to complete the offset, and Flexi will notify you that it has been processed. In the Mutual offsets module, you will then find the created records, one for the receivable and one for the payable, with the same offset number.
The offset documents are thereby marked as paid, and a link is created between each document and the settling document, that is, the offset.
💡 If you offset a payable and a receivable of different amounts, the difference remains as the unpaid portion of the offset document. The offset is made in the same amount on both sides.
Posting method
In the default settings of the Offset (ZAPOCET) document type, the clearing account 395000 is set. You can find the document type in Settings › Records › Documents › Document types among the offset types.
The account on which the offset document is posted is used as the contra account. In the example, these are a received invoice (321xxx) and an issued invoice (311xxx).
💡 For subledger accounts, such as 321 and 311, the document must actually be matched with a payment in the bank, cash register, or a mutual offset. Only then does the document disappear from the balance report, which shows unpaid documents as of a given date.
Printing a mutual offset
You can verify that the offset documents are linked correctly, for example, in the Agreement on mutual offset of receivables print report. In the list of offsets, hover over a record, click the three dots at the end of the row, and select Print.
💡 The print report includes those mutual offset records that have the same offset number.
How to customize the Mutual offsets module
Views
To make your work easier, you can use so-called views. Views over mutual offsets let you customize how offsets are displayed using filters, sorting, and a selection of visible columns. They help you manage receivables and payables clearly, track the status of offsets, and quickly navigate completed and pending offsets, without changing the underlying data.
Usage examples:
Unprocessed offsets: offsets ready for processing or approval.
Partial offsets: cases where only part of a receivable or payable was offset.
Offsets by business partner: filtering by a specific company or person.
Offsets by currency: an overview of offsets kept in individual currencies.
Offsets by period: tracking offsets for a specific month, quarter, or year.
💡 Tip: Not sure how to set up the filter you need? Use AI filtering, which fills in the appropriate filter conditions based on your description.
Preview panel (Split view)
The preview panel displays the detail of the selected record next to the list of offsets. This way, you can browse the overview of offsets and view details at the same time without opening additional windows. To turn on the panel, use the preview panel icon in the top right above the list.
What the aggregation panel is for
The aggregation panel below the list shows summary values for the offsets currently displayed, for example total amounts. The values change according to the active filters, so they always match the selected view (for example, a specific partner or period). You can show or hide the panel using the button in the bottom right, and in its settings you choose which summaries to track.
FAQ
Can I settle an invoice against a credit note of a single business partner in the web interface?
Yes. Follow the same procedure as described above. A credit note for a received invoice is displayed as a receivable.
Can I create an offset between different business partners?
Yes. You create the offset manually. For the procedure, see the article Manual mutual offset.