Issued invoice within the EU
The Reverse Charge setup for an issued invoice must meet the following requirements:
Items must use a 0% VAT rate
VAT lines are populated according to the posting preset (goods – line 20, services – line 21)
The posting preset must include a fulfilment code for VAT (Sale of Goods, Services)
VAT Control Statement line – 0.0 No effect on the Control Statement
A prerequisite is that the customer is entered in the company address book with the country filled in and the VAT payer checkbox selected
Issued invoices can be found in the agenda menu or searched for using the search bar (magnifying glass icon).
A list of existing issued invoices will open. You can create a new issued invoice by clicking the New button or by copying an already recorded invoice.
1) Start filling in the invoice. In the invoice header, select the invoice type, the customer, and complete all required fields. On the Accounting tab, select the posting preset for Revenue from goods/services. Fill in the VAT Line field with the value 20 for goods sales or 21 for services sales. If you issue Reverse Charge invoices frequently, you can create posting presets to have the VAT Line field populated automatically.
2) In the VAT Control Statement Line field, select 0.0 No effect on the Control Statement. This field can also be automated by creating a document type that carries the VAT Control Statement line information, along with a posting preset for the issued document.
3) Enter the amount on the document via the invoice line items using the Edit button at the end of the item row, or by clicking the New button below the document items.
For issued invoices, set the VAT rate to 0%.
4) If needed, you can add a Reverse Charge note in the Introductory text or Closing text field at the bottom of the form.
Preview of the completed document
Print preview of the document
Received invoice within the EU
Received invoices within the EU are entered in the same way as issued invoices. To simplify the process, you can pre-configure a posting preset and a document type in the same way as for issued invoices.
The Reverse Charge setup for a received invoice must meet the following requirements:
Items must show the applicable VAT rate (the VAT amount is calculated, but the total amount = amount due equals only the net base value)
VAT lines are populated according to the posting preset (goods – lines 03-04, 43-44; services – lines 05-06, 43-44)
The posting preset must include a fulfilment code for VAT (Purchase of Goods, Services)
VAT Control Statement line – A.2
A prerequisite is that the supplier is entered in the company address book with the country filled in and the VAT payer checkbox selected
1) In the invoice header, select the invoice type, the supplier, and complete all required fields. On the Accounting tab, select the posting preset for Purchase of goods/services. Fill in the VAT Line field with the value 03-04, 43-44 for goods purchases or 05-06, 43-44 for services purchases.
2) In the VAT Control Statement Line field, select A.2. This field can also be automated by creating a document type that carries the VAT Control Statement line information, along with a posting preset for the received document.
3) Enter the amount on the document via the invoice line items using the Edit button at the end of the item row, or by clicking the New button below the document items.
4) For received invoices, enter the VAT rate applicable to the goods or service. The VAT amount for posting will be filled in on both the debit and credit sides.
5) The VAT amount is calculated on the invoice, but the total amount equals the net base.
Preview of the completed document
Invoice issued/received outside the EU
The same rules apply to invoices outside the EU, with the difference that the VAT payer checkbox in the company address book remains unchecked. The VAT line will be automatically populated with the value 22 for issued documents and 07-08, 43-44 for received documents. The VAT Control Statement line must be filled in manually.