Balance

Balance
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The balance is a slightly different view of account movements. The balance accounting output is used to determine the open-item status of documents. The program groups all sources and payments for a given balance account according to the source document number. Source documents therefore carry their variable symbol into the matching symbol, and payments inherit the variable symbol of the source into the matching symbol via a linking table.

Selection criteria in the balance
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You can find the Balance in the top navigation of the "Accounting" module under "Accounting Outputs". Clicking on "Balance" opens the "Balance Creation Wizard", where you can specify the parameters for displaying the balance.

Selected modules

Here you can use the list selection to choose the modules the balance should apply to.

Payment status

Here you can use the drop-down list to select the payment status the balance should apply to. You can choose between paid, unpaid, and all.

Note: If you select a payment status, it is better not to select any specific modules to display, as some documents may be linked to, for example, an internal document (exchange rate difference). In that case, selecting only received invoices would cause some documents not to appear.

Internal number

Variable symbol

Matching symbol

Posting date from–to

The required posting dates can be entered manually or selected using the calendar button.

Document issue date from–to

The required issue dates can be entered manually or selected using the calendar button.

Note: If you are not looking for a specific document, it is better to enter either the posting date or the issue date only. It is also recommended to enter only the TO date. In this case, all paid/unpaid documents will be displayed for the selected module or across all modules, depending on your selection.

Accounts

Here you can enter accounts or a range of accounts, separated by commas, or select them from the list.

Contra accounts

Here you can enter contra accounts or a range of contra accounts, separated by commas, or select them from the list.

The "List" selection type
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When defining a selection condition for accounting outputs, the "List" type is used by default. Pressing the "Select" button opens a dialog where all available values are listed on the left side. You can move values to the right side by double-clicking or using the arrow buttons. Clicking "OK" closes the dialog and transfers the values into the condition preview. The resulting filter includes records that match any of the conditions in the list. You can use the arrows to move all values from the left side to the right and vice versa.

Selected cost centers

Here you can use the list selection to choose the cost centers the balance should apply to.

Debit amount from–to

Credit amount from–to

Debit amount in currency from–to

Credit amount in currency from–to

Selected jobs

Here you can use the list selection to choose the jobs the balance should apply to.

Selected companies

Here you can use the business partner list selection to choose the companies the balance should apply to.

Description

When filtering by description, pay close attention to diacritical characters and uppercase/lowercase letters.

Posted

Here you can choose whether the displayed documents should be posted or not.

Close the wizard by clicking the "Finish" button.

List of fields in the balance
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Account

Matching symbol

Posting date

Module name

Posted

Document internal number

Variable symbol

Debit (CZK)

Credit (CZK)

Contra account

Due date

Payment date

Cost center

Job

Activity

Company name

Print dialog
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The print dialog contains the following elements:

Account movements

Account movements – Inventory

Extended version of print reports

Print guide lines

Preview

Print

PDF

Send

Export to XLS

For more detailed information about printing, please visit the help page Printing.