To manage inventory, you must keep at least one warehouse. If you manage or want to manage inventory in ABRA Flexi, you need a warehouse on which the items will be tracked.
Once you assign a warehouse to price list items, a stock card is created. After completing this step, you can start working with the stock levels of individual items, that is, create goods receipts or issue slips.
ℹ️ The warehouse, price list, and stock card are linked in a fixed order. The whole chain is described in the article How the Price List, Warehouses, and Stock Cards Are Related.
Where to find the warehouse list
The fastest way to open the warehouse list is by using search in the top bar. Type "warehouse list" and, in the Open agenda section, select Warehouse list.
The warehouse list is also available in the settings: click Settings at the bottom left, expand Records, select Goods and warehouses, and open Warehouse list.
By default, the warehouse list contains only one default warehouse (SKLAD, Standard warehouse). However, you can create as many custom warehouses as you like, or simply rename this default warehouse to a more suitable name.
Creating a new warehouse
To create a new warehouse, use the New button in the top right corner.
The new warehouse form opens in the panel on the right. Below, we explain the purpose of each form field. The displayed form fields can be freely adjusted in the form settings.
Warehouse identification
Name: The name of the warehouse; it has no further dependencies.
Abbreviation: The warehouse identifier. You will use it mainly when importing document items or stock cards to identify the warehouse.
Description: An additional description; it has no further dependencies.
Automatic creation of stock cards
Automatic warehouse: If selected, a stock card (in this warehouse) is created automatically when a new price list item is created. For a new warehouse, it is selected by default.
⚠️ This field determines whether stock cards are created automatically, or whether you need to select a warehouse manually for each new item. If you have multiple warehouses and the flag is enabled on all of them, a card is created on each of them for every new stock item. Conversely, when the flag is disabled, a new item does not appear on any warehouse until you add its location.
Validity and document series
Valid from / Valid to: Limits the validity of the warehouse to an accounting period. You will use it mainly when you want to stop using one of the warehouses at the turn of the period. These fields are not in the default form; you can display them in the form settings.
Receipt series / Issue series: The document series used to issue individual stock documents.
Accounting and currency
Cost center: The cost center that is carried over from the warehouse to stock documents.
Warehouse account: The account from the chart of accounts to which individual documents will be posted.
Currency: Specifies the currency in which the warehouse is tracked. The currency is a property of the warehouse, not of an individual document. A document created from an issued order takes over the currency of the order, while a document created from a received invoice takes over the currency of the warehouse. This is therefore not an error, but the intended behavior.
⚠️ Choose the warehouse currency at the start and do not change it afterward. If you post documents in a foreign currency to a warehouse kept in the domestic currency (or vice versa), the values in the two currencies will stop matching. The difference between the two options is explained in the article Foreign-Currency Warehouse vs. Domestic-Currency Warehouse.
Once you have filled in the fields mentioned above, save the warehouse using the Save and close button in the bottom right corner of the form.
In the same way, you can create as many additional warehouses as you need. All the warehouses you have created will then appear in the list.
What comes after creating a warehouse
As mentioned at the beginning of this guide, warehouses are used to create stock cards for individual price list items. To learn how to do this, see the guides for price list items and stock cards.
After you set up the price list and stock cards, you can easily create a goods receipt or issue slip and start working with stock levels.
FAQ
Can ABRA Flexi handle consignment warehouses?
Not as standard; the application does not have a dedicated feature for them. However, it depends on the situation. A warehouse that you hold at your customer's site is managed in Flexi using standard tools, because the goods still belong to you. A supplier's warehouse located at your premises runs into the issue that its value is included in your accounting. Both cases are covered in detail in the article Consignment Warehouses. If needed, you can arrange a consultation and work out the procedure individually.
What inventory valuation methods are available?
There are two inventory valuation methods available. If you want to know which ones, see our guide.
Which accounting method can be used for inventory records?