General information about code lists can be found in the chapter Code Lists.

A document type serves three functions:

A default configuration is already provided. However, you must adjust and supplement these settings according to your own requirements.
It is used when issuing sales invoices.

You can open the list in the "Sales" module under "Document Types – Sales Invoice Types".

The toolbar at the top of the table contains a number of buttons whose functions are described in the separate chapter "Program Controls".

Press the New button or the keyboard shortcut Alt+N to open the form for a new record.

The toolbar at the top of the form contains a number of buttons whose functions are described in the separate chapter "Program Controls".

Code: Required field; can contain up to 20 characters. The value must be unique among all records. The value appears in the type drop-down when creating a document. We recommend choosing the most descriptive code possible to make it easier to distinguish document types in the list.

Name: Required field; can contain up to 255 characters. This generally represents the record in overviews, print reports, and selection lists, so it should identify the record in a unique way. If you configured foreign languages in the initial setup, pressing the + button allows you to fill in the "Name" field in the selected foreign languages. These language variants of the name are printed on documents when printing in a foreign language. Press the – button to close the foreign-language name fields.

Document Series: Enter manually or use the arrow icon to select from the list of document series. If a value is filled in, you will not be prompted to select a document series when creating a document. This simplifies the posting process and helps you avoid mistakes when creating documents. Each document type can have its own document series, but the application also allows a single document series to be used for multiple document types.

The form is divided into several tabs for clarity:

Type: Required field. You can have multiple document types for a single kind. Use the

drop-down list to select from the available values:

Constant Symbol: Enter manually or use the magnifier button to select from the list of permitted constant symbols. Identifies the nature and method of payment; it has not been mandatory to fill in since March 2014.

Bank Account: Enter manually or use the drop-down list to select from the list of bank accounts. This field is then transferred to sales invoices in the "Payment to Account" tab, where it can of course be changed manually.

Due Date [Days]: The due date is shown in the sales invoice on the "Main" tab. There are three ways to set the due date in the application:

Example: The initial setup specifies 14 days, document type "AB" specifies 20 days, and a specific customer "XY" specifies 30 days. When creating a document, the due date is 14 days; once you select document type "AB", the due date changes to 20 days. After selecting customer "XY", the due date changes to 30 days. The operator can further adjust the due date based on individual agreements.

Discount [%]: The discount entered here is transferred to the sales invoice in the "CZK" tab and is used to calculate the document-level discount. You can further adjust the discount based on individual agreements. Not applicable to "line-item-free" documents.

Variable Symbol primarily from order number: When this checkbox is selected, the variable symbol on the invoice will be taken from the order number of the order from which the invoice was generated.

Payment Method: The payment method entered here is transferred to the sales invoice in the "Supplement" tab. Available options are: bank transfer, cash, postal order, cash on delivery, payment card, offset, unspecified, cheque. You can further change the payment method based on individual agreements.

Shipping Method: Values recorded in the menu Tools – Code Lists – Shipping Methods are available, e.g. Czech Post, PPL.

Shipping and Dispatch: Fill in if you want this value to be transferred to the sales invoice in the "Supplement" tab. You can further change this value based on individual agreements.

Automatically generate stock documents and require serial number entry: If you select this checkbox, stock issue documents will be generated automatically whenever a sales invoice contains items from the price list.

Rounding Method: You can specify how the final amounts on the sales invoice will be rounded. This value is transferred to the sales invoice in the "Rounding Method" tab, where it can be changed.

Available settings:

Rounding Type: Here you select whether the resulting rounding should be included in VAT. The available options are:

VAT (method): This field sets the rounding method for the final VAT amount. Use the drop-down list to select from the available values: up, down, mathematically.

VAT (precision): This setting follows on from the previous one – use the drop-down list

to select from the available values: do not round, round to thousandths, hundredths, tenths, units, tens, hundreds, thousands.

Total (method): This field sets the rounding method for the final invoiced amount. Use the drop-down list to select from the available values: up, down, mathematically.

Total (precision): This setting follows on from the previous one – use the drop-down list to select from the available values: do not round, round to thousandths, hundredths, tenths, units, tens, hundreds, thousands.

The fields in the "Accounting" tab are optional, but configuring them at the document type level will simplify the process of creating invoices.

Document is accounting: If you select this checkbox, documents created under this type will affect the accounting records. If you do not want the created documents to be included in accounting, leave the checkbox unchecked. The value of this field can only be changed before the first document of this type is created; after that, the field becomes read-only.

Debit Account: This field is accessible if you have checked that the document is an accounting document. Enter manually or use the magnifier button to select from the chart of accounts. The account will be populated in sales invoices in the "Debit Account" field on the "Accounting and VAT Line" tab, thereby simplifying the posting process.

Cost Centre: Use the drop-down list to select from the list of cost centres. The cost centre will be populated in sales invoices in the "Document Specification" tab.

Activity: Use the drop-down list to select from the list of activities. It will be populated in sales invoices in the "Document Specification" tab.

Currency: Use the drop-down list to select from the list of currencies. When issuing a sales invoice of this type, the required currency will be set automatically. If you select CZK: Czech Koruna, the "CZK" tab will be activated for input. If you select a foreign currency, the "Currency" tab will be activated for input.

VAT Control Statement Line: VAT payers only. Field is not required. Enter manually or use the selector to choose a control statement line from the code list; only lines corresponding to the country and document type are offered. The line set at the document type level will be transferred to the created document on the Accounting and VAT Line tab in the VAT Control Statement Line field. The values in the corresponding lines of the VAT Control Statement form will be populated based on the line specified in document line items and document headers. You will be notified when saving if the selected control statement line does not match the transaction type.

VAT Country: This field is accessible if the document is marked as an accounting document. The value is automatically set to the legislative country specified in the company settings. You can select a different country from the list of countries if you are registered as a VAT payer in that country. The created document will be included in the VAT records according to the value of this field.

Posting Template [Credit]This field is accessible if the document is marked as an accounting document. Simplifies the posting of sales invoices. Enter manually or use the drop-down list to select from the posting templates.

Controls the default parameters for electronic sales recording (EET) on created documents.

EET Mode: Use the drop-down list to select from the available EET modes:

Cash Register Device ID: Identification of the cash register device on which the sale is recorded.

Premises ID: This is the numerical identification of the business premises assigned to the taxpayer on the EET portal. The field is optional; if left blank, the default value for a newly created document is looked up from the cost centre or from the company settings.

VAT ID of the Authorising Taxpayer: The VAT ID of the authorising person – fill in when recording sales on behalf of another taxpayer. If authorised by multiple persons, the VAT ID of the authorising party should not be filled in.

Response Timeout [s]: The response time between sending the sale to the EET system and receiving the assigned FIK code. Values can be set in the range of 2 — 60 s; the specified timeout should be adjusted to the connection speed to ensure that most sales are recorded online. The field is optional; if left blank, the timeout for the document being submitted is determined in sequence from the cost centre or from the company settings.

Filling in this tab simplifies printing documents of individual types.

Using the drop-down list, you can select which documents of the given type you want to print. The print settings configured here will be used when printing (or previewing) directly from the document form. If you save the document and want to print it from the document table overview, you must manually select the required documents.

Copies: Enter the number of copies to be printed.

Print document: From the drop-down list, select whether to print a Document / Cash Receipt / Stock Document.

Report: From the drop-down list, select the type of report, e.g. invoice, delivery note, packing slip.

If you check the Automatically print when a new document is created flag at the bottom, the documents selected above will be printed automatically when saving the document, without you having to manually click the print button. The application will simply ask whether you want to print the newly created document.
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Intrastat is an electronic data collection system mandatory for all member states of the European Union. This tab allows you to record all required data.

Country of Dispatch: The country from which the product was dispatched.

Country of Destination: The country to which the product is to be delivered. Fill in if the document contains items being sent by you, the invoicing company. If the goods are being exported to a third country and have not yet been released under an export customs procedure upon leaving the Czech Republic (or Slovakia, in the case of Slovak legislation), because this release will be carried out by customs authorities in another EU member state, enter that member state.

Country of Origin: The country from which the product originates. Fill in if the document contains items for which you are the recipient. In the case of trade with a third country where the goods were released into free circulation in another EU member state before being admitted to the Czech Republic (or Slovakia, in the case of Slovak legislation), enter that member state.

Region of Origin: The region from which the product originates.

Transaction: Use the drop-down list to select the appropriate transaction; values are taken from the menu Tools – Code Lists – Intrastat – Trade Transactions.

Delivery Terms: Use the drop-down list to select the delivery condition; values are taken from the menu Tools – Code Lists – Intrastat – Delivery Terms.

Mode of Transport: Use the drop-down list to select the mode of transport; values are taken from the menu Tools – Code Lists – Intrastat – Mode of Transport.

Special Movements: Values are taken from the menu Tools – Code Lists – Intrastat – Special Movements.

The data filled in on this tab simplifies the subsequent completion of documents when they are issued.

Document Description: The text entered here will be transferred to sales invoices of this type in the "Description" field in the upper-left panel and subsequently to the invoice table overview.

Introduction Text: The text entered here will be transferred to sales invoices of this type in the "Introduction" field in the upper-left panel and subsequently printed on the sales invoice above the line items.

Closing Text: The text entered here will be transferred to sales invoices of this type in the "Closing" field in the upper-left panel and subsequently printed on the sales invoice below the line items.

Text for sending …: If you send the invoice by email, this text will appear directly in the email.

The "Texts" tab is present in all code lists and all overviews. It contains two fields where you can enter information according to your own needs. Filling them in is not required.

Description: A more detailed description of the sales invoice type.

Note: A more detailed note about the sales invoice type.

The Administration tab contains information about the validity and visibility of the given record in the code list across accounting periods. The validity of a record is defined by a range of accounting periods. Within the specified range, the record is valid; outside that range, the record is not valid and will not appear in the code list (overview) at all. By limiting validity, you ensure that records that are no longer in use are not displayed during routine use of the code list. Unlike time-based validity of records, it is not possible to select a range of accounting periods that does not at least partially correspond to the active accounting period.

Because the validity of a record is tied to accounting periods, it can also be used with fiscal accounting periods.

Valid From: Use the drop-down list to select the accounting period from which the record becomes valid.

Valid To: Use the drop-down list to select the accounting period at which the record's validity ends.

If you want the record to have unlimited validity, leave the Valid From and Valid To fields empty (remove an already selected value by pressing the Del key). The record will then be usable in all accounting periods. It is also possible to leave one of the fields without a selected value, thereby leaving the start or end of the record's validity open-ended.

If you select the same accounting period in both the Valid From and Valid To fields, the record will only be usable in that accounting period (see the accounting period in the header of the side navigation).

Line Item Sort Order for Printing: On a printed document, line items are listed in the order in which they were added to the document. If you want the line items to appear in a different order on the printed document, you can use the drop-down list

to select a sort method:

EkoKom Report: If you use EkoKom, you can specify the packaging type here.

Primary Document Type: Marks the document type being edited as the primary type. The primary document type selected in this way will be chosen automatically when creating a new document, provided that the Primary value is selected for the corresponding documents in the company settings, on the Modules tab, Sales tab. This method of designation is particularly useful when you predominantly issue a single type of document.