Starting with version 2021.3.0, Flexi includes a new function, "Reduce leave for unexcused absence".

You can configure this function in the company settings on the Modules – Employees – Other tab.

The reduction is applied only if the total hours of unexcused absence are a whole multiple of the daily working hours. You can check or set the daily working hours in the Human Resources menu on the Employment – Working hours tab.

If you enable this function during the year, unexcused absences, and any whole multiples of daily working hours, from the period before the function was enabled will also be taken into account.

A prerequisite for correct operation is Work schedule - Regular, Working hours

After enabling this function, in the payroll update you can use the Update absence menu to add the Unexcused absence component and then select Recalculate payroll.

You will now notice that a new row, ODEČET DOVOL.ZA ABS. - Deduction of leave for unexcused absence, has been added on the Working time fund tab, showing the number of hours. At this point, the leave entitlement has been reduced.

A row Unexcused absence has also been added on the Absence tab, where you can see the number of hours and days, and the date from which the absence has lasted:

Calculation formula

The calculation is based on the component for the total number of hours of unexcused absence divided by the daily working hours. The result is rounded down to a whole number, which gives the number of hours, rounded to whole shifts, by which the leave can be reduced.

For irregular employment, there is no automatic support for calculating the ODEČET DOVOL.ZA ABS. component.

The calculation is based on the Daily working hours component, which is not available for irregular employment.

If the employment is irregular, you must make a manual change to the number of hours in the ODEČET DOVOL.ZA ABS - Deduction of leave for unexcused absence component during the first payroll calculation.

Starting with program version 2025.3.0, there were changes to the leave calculation

When the ABSENCE NEOMLUVENÁ (unexcused absence) type is used, the leave entitlement is reduced automatically.

If the Reduce leave for unexcused absence option is also used, both the leave entitlement is reduced and the hours of unexcused absence are deducted.

In the payroll update, both the payroll component ODEČET DOVOL.ZA ABS. - Deduction of leave for unexcused absence (for regular employment only) and the payroll component DOVOLENÁ KRÁCENÍ - Leave reduction are populated.