Inventory accounting using Method A can be considered the standard accounting method.

In short, Method A means that purchased inventory is first posted to the appropriate balance sheet account and only reaches expenses through issue slips at the time of consumption. Detailed guides describing Method A are freely available on the internet.

The opposite is Method B, in which the purchase of inventory is posted directly to consumption — to accounts 501 and 504. Costs therefore enter the accounting records only through received invoices.

Only one of the two accounting methods can be used for all warehouses — either Method A only, or Method B only.

A guide for inventory accounting using Method B is also available.

In the company settings, you will find the Post warehouse to accounting option. You can find it on the Modules tab under the Goods sub-tab. As with other company setting changes, you can create a new setting effective from a specific date.

If the option is checked, inventory is accounted for using Method A (the default state). If it is unchecked, inventory is accounted for using Method B.

Once this option is checked, the warehouse will be posted to accounting. This means that accounting warehouse document types are used.

Accounting warehouse document types — that is, the warehouse document types used when accounting for inventory using Method A — can be identified by the Document is accounting field.

Documents issued with a document type marked as accounting enter the accounting records. They therefore affect both the accounting and the warehouse stock levels.

If Method A accounting is activated, it is not possible to work with non-accounting warehouse document types, and vice versa.

For such documents, it is possible (and in fact necessary) to set a posting template on the Specification tab;

as well as the posting itself on the Accounting tab.

If you have not done so, Flexi will prompt you to complete the fields, or notify you that the relevant posting fields are not filled in.

The warning may look like this:

If the data is filled in (e.g. as shown in the screenshot above), the given value will be reflected in the respective accounts. You can observe it, among other places, in the accounting journal.

Warehouse documents can be automatically generated directly from invoices. For automatic generation from invoices, the configuration depends on the invoice type settings — for both issued and received invoices. By default, automatic generation of warehouse documents is active.

In the invoice type, you can easily define the warehouse document type that will be automatically generated from it. When using Method A, set the accounting warehouse document type here.

All steps are described in our guide.

In connection with the settings above, you may encounter the error: "Neshoduje se parametr Účetní u typu dokladu s nastavením skladu.".

This means that the warehouse document type does not match the company settings. Either you are posting the warehouse to accounting (Method A) and the warehouse document type is set as non-accounting, or conversely, you are not posting the warehouse to accounting (Method B) and the warehouse document type is set as accounting.

The solution is to align the settings: